PA to Senior Management Team (Adult Community Services)

CNWL NHS Foundation Trust; Uxbridge (MA); In loco; USD 34.000 - 46.000; Tempo pieno

Descrizione del lavoro

Central and North West London NHS Foundation Trust is seeking a Band 4 Personal Assistant to the Senior Management Team within Hillingdon Community Services. The role provides high-quality administrative and business support to the Head of Adult Services and senior managers, handling diaries, emails, meeting coordination and document preparation.

You will manage complex schedules, draft papers, maintain trackers, assist with recruitment and HR processes, and help with operational tasks across

Competenze

• Experience as an administrator in fast-paced settings.
• Strong organisational and communications skills.
• Ability to handle confidential information with discretion.

Mansioni

• Provide high-quality administrative and PA support to the Head of Adult Services and Senior Management Team.
• Act as a key point of contact for internal colleagues, patients, carers and external partner organisations.
• Manage busy diaries and email inboxes, organise meetings and ensure urgent and conflicting priorities are handled effectively.
• Prepare agendas and meeting papers, take accurate minutes and monitor actions arising from meetings.
• Draft correspondence, reports, and other documents to a high standard.
• Maintain trackers and support the effective management of complaints, recruitment and HR processes.
• Support rota coordination, expenses, procurement and other operational tasks.
• Organise team meetings and events, including venues and papers.

Conoscenze

Diary management

Email management

Meeting coordination

Minute taking

Document preparation

HR and recruitment support

IT skills

Strumenti

MS Office

Email & calendar software

Descrizione del lavoro

PA to Senior Management Team (Adult Community Services)

A Vacancy at Central and North West London NHS Foundation Trust.

An exciting opportunity has arisen for an organised, proactive and highly motivated individual to join the Hillingdon Adult Community Services Administration Team as a Band 4 Personal Assistant to the Senior Management Team.

The postholder will provide comprehensive administrative and business support to the Head of Adult Services and other senior managers. This is a varied and busy role which includes diary and email management, meeting coordination, minute taking, preparing correspondence, maintaining trackers and supporting complaints, recruitment, HR and other key administrative processes.

You will be confident working independently, managing competing priorities and responding flexibly to changing service needs. Excellent communication, organisational and IT skills are essential, together with the ability to handle complex and sensitive information with discretion and professionalism.

The postholder will work closely with colleagues across the SMT administration team to provide cross-cover and ensure continuity of support. The role will be based within Hillingdon Community Services, with flexibility to work across sites where required.

If you are an experienced administrator who enjoys working in a varied and fast-paced environment, can manage competing demands and takes pride in delivering a professional and reliable service, we would welcome your application.

The successful candidate will:

• Provide high-quality administrative and PA support to the Head of Adult Services and Senior Management Team.
• Act as a key point of contact for internal colleagues, patients, carers and external partner organisations.
• Manage busy diaries and email inboxes, organise meetings and ensure urgent and conflicting priorities are handled effectively.
• Prepare agendas and meeting papers, take accurate minutes and monitor actions arising from meetings.
• Draft correspondence, reports, communications and other documents to a high standard.
• Maintain trackers and support the effective management of complaints, claims and Subject Access Requests.
• Provide confidential administrative support for recruitment, new starters, HR processes and workforce matters.
• Support rota coordination, expenses, procurement and other operational processes.
• Organise team meetings, away days and events, including venues, papers and practical arrangements.
• Work closely with the wider PA and SMT administration team, providing cover where needed and helping to maintain continuity of support.
• Review administrative systems and suggest improvements to support efficient ways of working.

The role requires excellent attention to detail, sound judgement and the ability to communicate sensitively and professionally. The postholder will need to manage information confidentially, work under their own initiative and remain calm and organised within a busy environment.

AtCentral and North West London NHS Foundation Trust, we work in partnership with people who use our services, their families, carers and partner organisations to improve health, wellbeing and quality of life.

Please note:This vacancy doesnotmeet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.