P-Card Administrator

University-of-Hawaii-System; Honolulu (HI); On-site; USD 57,000 - 69,000; Full time

Job summary

The University of Hawai‘i System is seeking a Purchase Card Administrator to lead the system-wide P-Card program from the VP for Budget and Finance/Office of Procurement Management. The role is based at the Manoa Campus and requires strong policy, procurement and compliance expertise.

Responsibilities include developing policies, training holders, coordinating with stakeholders and ensuring program integrity across all campuses.

Qualifications

• Bachelor's degree in Economics, Business Administration, Public Administration, or related field with 3 years of progressively responsible experience in fiscal/procurement.
• Broad knowledge of fiscal/procurement concepts, practices and regulations (federal/state).
• Ability to resolve complex problems using creative reasoning and logic.
• Ability to present information clearly in written and oral form; maintain effective relationships with stakeholders.
• Proficiency with word processing software and general PC use.

Responsibilities

• Provides strategic leadership, direction and management of the University of Hawai'i Purchasing Card (P-Card) Program system-wide.
• Prepares, develops, implements and administers policies and procedures for system-wide P-Card compliance and policy.
• Supervises financial, contract, procurement, and administrative support for P-Card program development and implementation.
• Serves as liaison for the P-Card program with internal and external stakeholders.
• Ensures compliance with laws, rules, regulations and university policies.
• Develops internal control policies and audit-related activities for P-Card usage.

Skills

Strategic leadership

Policy development

Stakeholder liaison

Training & development

Communication

Education

Bachelor degree in Economics, Business Admin, Public Admin or related field

Tools

WordPress

HTML

PHP

CSS

Job description

Title: Purchase Card Administrator

Position Number: 0081004

Hiring Unit: VP for Budget and Finance/Office of Procurement Management

Location: Manoa Campus

Date Posted: October 20, 2026

Closing Date: November 4, 2026; 11:59PM HST

Salary: salary schedules and placement information

Additional Salary Information: PBB, minimum $5,640/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Duties and Responsibilities

• Provides strategic leadership, direction and management of the University of Hawai`i Purchasing Card (P-Card) Program system-wide.
• Prepares, develops, implements and administers all policies and procedures necessary for the system-wide P-Card Program to be compliant with industry best practices and other applicable state and federal laws, rules, regulations and University policies and procedures.
• Supervises and oversees the provision of financial, contract, procurement, business analyses and administrative support for the development and implementation of the University P-Card Program.
• Serves as the University liaison and representative of the P-Card program with all internal and external constituency groups, including but not limited to, individual P-Card holders, fiscal personnel, auditors, and University executives and managers.
• Works directly with all internal and external stakeholders to ensure the P-Card program provides a balanced approach to timely support the P-Card needs of customers with industry best practices and compliance with applicable federal and state laws, rules, regulations, and other University policies and procedures.
• Develops and ensures University internal control policies, procedures and mechanisms to prevent or detect inappropriate use of non-compliance with University P-Card policies and procedures, including audit-type activities and review and reconciliation of cardholder statements.
• Communicates closely with all internal and external stakeholders and customers regarding updates, amendments, or changes to the P-Card program.
• Ensures positive, responsible, and courteous services is provided to all internal and external customers.
• Develops and conducts regular training of all P-Card holders, fiscal officers and appropriate University executive and managerial employees, faculty, and staff on the P-Card program to ensure compliance and efficiency of P-Card transactions.
• Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
• Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested.
• Responsible for coordinating and processing applications, receiving and distributing cards and maintaining records.
• Responds to inquiries from field and central office personnel relating to Purchasing Cards. Serves as liaison between the University and Purchasing Card issuer to resolve cardholder problems and disputes.
• Continuously analyzes data and transactions to determine whether processes can be improved or bettered to ensure greater compliance or efficiency of transactions.
• Develops regular reports that accurately and holistically portray the nature and volume of transactions through criteria and metrics that are identified as industry standards and/or relevant and meaningful to executives.
• Manages and maintains the P-Card Website, Newsletter and related communication lists.
• Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Economics, Business Administration, Public Administration, or related field and 3 years of progressively responsible professional experience with responsibilities for fiscal and/or procurement related experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or procurement as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or procurement.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
6. Demonstrated ability to operate a personal computer and apply word processing software.
7. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

1. Functional knowledge of WordPress content management system and HTML, PHP and CSS.
2. Administrative experience in a college or university, a governmental agency or a large private organization with specialization in procurement, P-Card or related areas.
3. Knowledge of administrative policies and procedures typical of an institutional of higher education.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Inquiries: Jenna Lam, 808-956-2880, [e-mail]