Outside Sales Assistant

The Quick USA, Inc; Indianapolis (IN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance with low employee contribution

401(k) plan with 4% company match

Job summary

A leading sales support company in Indianapolis, IN, is seeking an Outside Sales Assistant to support their sales team. This position involves administrative tasks, preparing reports, and assisting with sales documentation. Strong proficiency in Microsoft Excel and the ability to manage multiple tasks are required. The role offers a full-time schedule with on-site work and regular regional travel. Benefits include health insurance and a 401(k) match.

Qualifications

• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience supporting sales teams or handling administrative/reporting tasks.
• Ability to handle multiple tasks and deadlines.

Responsibilities

• Prepare monthly reports including inventory value reports.
• Create monthly sales and inventory analysis charts.
• Attend and support monthly sales meetings.
• Generate internal sales and inventory reports.
• Update and manage quotations for the sales team.

Skills

Strong proficiency in Microsoft Excel

Strong organizational skills

Strong communication skills

Time management skills

Data entry accuracy

Education

Associate or Bachelor’s degree preferred

Job description

45-55K

Summary

The Outside Sales Assistant supports the sales team by handling administrative tasks, preparing reports, updating quotations, and assisting with data analysis and sales documentation. This role also provides operational support to the outside sales team through inventory reporting, customer sales analysis, and preparation of presentation materials. The position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative and sales support tasks.

Responsibilities

• Prepare monthly reports including inventory value reports, shipping history, and customer sales reports
• Create monthly sales and inventory analysis charts for internal review
• Attend and support monthly sales meetings
• Generate internal sales and inventory reports (e.g., SKS reports)
• Update and manage quotations for the sales team
• Support preparation and input of quotations for new sales opportunities
• Process control tasks and support order-related documentation
• Manage sample purchase orders and CPI-related documentation
• Prepare presentation materials and charts for the outside sales team
• Perform data entry and maintain sales-related records and reports
• Generate accounts receivable and sales-by-customer reports
• Assist with updating sales brochures and marketing materials
• Support fiscal year sales forecast preparation
• Assist with company seasonal communications (e.g., holiday cards)
• Handle occasional administrative tasks such as purchasing office items, gifts, or equipment

Working Hours, Working Style

8:30 AM – 5:00 PM, Monday through Friday

Full-time, exempt

On-site with regular regional travel (Midwest U.S.)

Working Location

Indianapolis, IN

Travel includes Indiana, Ohio, Michigan, and Kentucky

Salary / Benefit

• Benefits: Health insurance: $1/month employee contribution (includes family coverage; company covers majority)
• 401(k): 4% company match

Qualifications

• Associate or Bachelor’s degree preferred
• Strong proficiency in Microsoft Excel, Word, and PowerPoint
• Experience supporting sales teams or handling administrative/reporting tasks
• Strong data entry accuracy and reporting skills
• Strong organizational and time management skills
• Ability to handle multiple tasks and deadlines
• Strong communication skills and ability to work with internal teams