Outreach/Training Coordinator (178000)

A-Line Staffing Solutions; Harrisburg (Dauphin County); Sur place; USD 30 000 - 43 000; Plein temps

Résumé du poste

A-Line Staffing Solutions LLC in Harrisburg, PA is seeking an Outreach / Training Coordinator to support communication, outreach, conference planning, stakeholder engagement, and training initiatives.

The successful candidate will develop outreach plans, coordinate meetings, facilitate trainings, and create multimedia materials for programs serving individuals with intellectual and developmental disabilities and autism.

Qualifications

• This role requires strong communication, accessibility awareness, and knowledge of developmental disabilities and ODP programs.
• Proficiency with Microsoft Office and Adobe Creative Suite is essential for creating accessible publications.
• Experience designing multimedia materials and coordinating outreach and conferences is highly preferred.
• Ability to work independently, manage multiple projects, and collaborate with diverse stakeholders.
• Excellent written and verbal English communication is required.

Responsabilités

• Develop multimedia publications and coordinate conference planning to promote outreach activities.
• Design materials using Adobe Creative Suite; capture and edit photos/videos for websites and print.
• Plan and facilitate stakeholder meetings and training sessions, both in person and virtually.
• Coordinate conferences, manage timelines, budgets, and vendor contracts, ensuring deadlines.
• Support accessibility best practices in web design and publications for audiences with disabilities.
• Engage with diverse stakeholders, attend events, and represent the office professionally.

Connaissances

Communication

Accessibility knowledge

Developmental disabilities knowledge

ODP program knowledge

Interpersonal skills

Presentation skills

Organizational skills

Time management

Adaptability

Collaboration

Multimedia skills

Web and learning design

Graphic design

Microsoft Office

Adobe Creative Suite

Photoshop

InDesign

Illustrator

Premiere

Outils

Microsoft Office

Adobe Creative Suite

Photoshop

InDesign

Illustrator

Premiere

Description du poste

178000 – Outreach / Training Coordinator A-Line Staffing is now hiring an Outreach / Training Coordinator in Harrisburg, PA.

Position: Outreach / Training Coordinator

Location: Harrisburg, PA 17120

Pay Rate: $26.26 per hour

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Employment Type: Temporary to hire

Position Overview

The Outreach / Training Coordinator will support communication, outreach, conference planning, stakeholder engagement, and training initiatives for programs supporting individuals with intellectual and developmental disabilities and autism. This role involves developing and implementing communication and outreach plans, coordinating stakeholder meetings, facilitating training sessions, managing conferences, and creating multimedia materials to support program initiatives. The ideal candidate will have strong communication, organizational, graphic design, multimedia, and project coordination skills, along with the ability to work independently, collaborate with diverse groups, and manage multiple deadlines.

Job Responsibilities

• Multi-Media Design and Conference Planning: Develop visually cohesive and engaging publications using various media and computer programs. Create video, photo, and text-based publications to support and promote event management and outreach activities. Take and/or edit photographs and videos for websites, social media, and printed materials. Utilize Adobe Creative Suite and basic graphic design principles to develop professional materials. Create accessible and visually appealing materials for a variety of audiences.
• Communication and Outreach Administration: Develop and implement communication and outreach plans supporting the programs and initiatives of the Office of Developmental Programs (ODP). Plan and coordinate meetings and conferences. Assist with posting event-related communications to the office website and learning management systems, including MyODP. Present information in a clear, accessible, and easy-to-understand format for employees, providers, families, individuals, and other stakeholders. Communicate information through articles, charts, photographs, graphics, and other visual materials.
• Outreach Stakeholder Facilitation: Coordinate, facilitate, and develop outreach meetings and materials for specific stakeholder groups associated with ODP programs and waiver services. Build trust quickly and interact respectfully with diverse individuals to establish positive relationships with conference attendees, staff, presenters, and stakeholders. Attend events to connect with individuals, family members, providers, and other stakeholders. Represent the office at trade shows, resource fairs, conferences, and other events. Facilitate stakeholder meetings, workgroups, and training sessions both in person and virtually.
• Conference Development and Administration: Coordinate and develop conferences from planning through execution. Develop timelines, action plans, presentation materials, and staff support plans. Assist with contracts and budgets. Identify and review proposals for conference venues and accommodations. Coordinate and administer contracts with venues and hotels. Maintain tracking reports for multiple sources. Ensure conference and event-related activities are completed accurately and within established deadlines.
• Accessibility and Digital Communications: Research best practices for accessibility in web design, publications, and in-person events. Ensure information is readily accessible to individuals with visual and/or intellectual disabilities. Create electronic forms to facilitate event registration. Develop electronic forms to support clinical team surveys of participant activities. Apply learning and web design elements when creating banners, icons, logos, and learning modules. Quickly learn and adapt to new computer platforms and software programs.
• Additional Responsibilities: Stay informed about local, state, and national developments and trends in policies and practices concerning intellectual disabilities and autism. Work independently while maintaining effective collaboration with coworkers and stakeholders. Manage multiple responsibilities and consistently meet deadlines. Support outreach, communication, training, and event management initiatives as needed.

Required Qualifications and Skills

• Software Proficiency: Proficient in Microsoft Office and Adobe Creative Suite applications.
• Microsoft Applications: Knowledge and experience with Microsoft Word, Excel, and PowerPoint.
• Adobe Applications: Knowledge and experience with Adobe Photoshop, InDesign, Illustrator, and Premiere.
• Graphic Design: Understanding of basic graphic design principles and the ability to create professional, visually appealing publications.
• Multimedia Skills: Experience creating and editing photographs, videos, graphics, and text-based materials.
• Web and Learning Design: Working knowledge of learning and web design elements, including banners, icons, logos, and learning modules.
• Communication Skills: Excellent verbal and written command of the English language.
• Accessibility Knowledge: Understanding of accessibility best practices for websites, publications, digital content, and in-person events.
• Developmental Disabilities Knowledge: Knowledge of intellectual and developmental disabilities and autism.
• Department Knowledge: Knowledge of the Department of Human Services, its programs, particularly the Office of Developmental Programs (ODP), and its mission.
• Interpersonal Skills: Ability to build trust and establish positive relationships with individuals from diverse backgrounds.
• Presentation Skills: Ability to communicate and present information clearly and effectively to different audiences.
• Organizational Skills: Ability to coordinate meetings, conferences, events, timelines, contracts, budgets, and tracking reports.
• Time Management: Ability to work independently, manage competing priorities, and meet deadlines.
• Adaptability: Ability to learn new computer platforms, software, and programs quickly.
• Collaboration: Ability to work effectively with coworkers, providers, families, individuals, presenters, and other stakeholders.

What Candidates Should Know Before Applying

This position is based in Harrisburg, Pennsylvania 17120. The scheduled work hours are 8:00 AM – 5:00 PM, Monday through Friday. The pay rate is $26.26 per hour. This is a temporary‑to‑permanent opportunity. The assignment may be extended or converted to a permanent position based on business needs. The position combines administrative coordination, outreach, conference planning, stakeholder engagement, training facilitation, graphic design, and multimedia responsibilities. Candidates should be comfortable facilitating both in‑person and virtual meetings and training sessions. Candidates should be comfortable attending and representing the office at conferences, trade shows, resource fairs, and other events. Strong Microsoft Office and Adobe Creative Suite skills are important for success in this role. Candidates should have an understanding of accessibility and the ability to create materials that accommodate individuals with visual and/or intellectual disabilities. Knowledge of intellectual and developmental disabilities, autism, and ODP programs is important. Candidates must be comfortable working independently, collaborating with others, managing multiple projects, and meeting deadlines.

Ideal Candidate

The ideal candidate is organized, creative, detail-oriented, and an excellent communicator. They should have a combination of administrative, event planning, outreach, graphic design, and multimedia experience. The successful candidate will be comfortable interacting with diverse stakeholder groups, facilitating meetings and training sessions, developing accessible communications, and coordinating conferences from beginning to end.