Outreach and Events Managing Consultant

Guidehouse; Arlington (VA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Discretionary variable incentive bonus

Parental Leave and Adoption Assistance

Mobility Stipend

Job summary

Guidehouse in Arlington, VA is seeking a Managing Consultant to lead a DoW outreach and training team, coordinating end-to-end events from planning to post-event reporting. You will engage government stakeholders, manage budgets, and oversee onsite logistics for high-visibility programs.

The role requires seven or more years of logistics/event planning experience, strong communication skills, and the ability to travel for multi-day onsite support. A Bachelor’s degree is required.

Qualifications

• Bachelor's degree required.
• Seven or more years of professional experience in logistics, event planning, project coordination, or outreach.
• Experience leading projects and managing work plans.
• Experience leading a team of four or more staff.
• Strong strategic communication, including briefing materials and client-facing engagements.
• Event planning experience including multi-day events and trainings.
• Experience coordinating procurement for events and venue contracts.
• Excellent organizational skills and ability to manage multiple moving parts.
• Clear communication with government clients and senior stakeholders.
• Ability to travel for onsite event support.

Responsibilities

• Plan end-to-end training sessions, directorate events, conferences, roundtables, and stakeholder engagements.
• Engage with government stakeholders to clarify objectives and gather requirements.
• Coordinate with hotels, conference centers, and venues, including contracts and onsite logistics.
• Coordinate with Guidehouse procurement to secure rates and contracts.
• Oversee room layouts, registration, attendee tracking, scheduling, and run-of-show docs.
• Serve as onsite logistics lead and resolve issues in real time.
• Support outreach, communications, and distribution of materials.
• Conduct after-action reviews and capture lessons learned for process improvement.
• Manage, coach, and train team members supporting client delivery.
• Manage project scope, budget, and schedule for timely delivery.
• Maintain client relationships to ensure satisfaction and delivery excellence.

Skills

Event planning

Team leadership

Program coordination

Client engagement

Strategic communication

Stakeholder management

Travel readiness

Independent working

Education

Bachelor's degree

Tools

Microsoft Teams

Outlook

SharePoint

Excel

Word

Job description

Job Family :
Operational Effectiveness Consulting
Travel Required :
Up to 25%
Clearance Required :
None

What You Will Do :

As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs, you will lead a team in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
• Team Management: Manage, coach, mentor and train team members supporting client delivery
• Schedule and Resource Management: Manage project scope, budget, and schedule to support on-time, quality delivery.
• Client Relationship Management: Manage and maintain client relationships to support client satisfaction and delivery excellence.

What You Will Need :

• Bachelor's degree
• SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
• Experience leading projects, including establishing and managing work plans
• Experience leading a team of FOUR (4) or more staff
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors)
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

What Would Be Nice To Have :

• Experience managing event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan PayDownTuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail] . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail] . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail] . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.