Meeting Coordination & Communications Consultant

Guidehouse; McLean (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) Retirement Plan

Paid Holidays

Discretionary Bonus

Tuition Reimbursement

Learning Opportunities

Mobility Stipend

Job summary

Guidehouse seeks a Event Programs Manager to lead the planning and execution of enterprise meetings, forums, and workshops for audiences up to 600 participants. You will manage logistics, schedules, venues, catering, speakers, and attendee communications, ensuring flawless execution in a fast-paced consulting environment.

Responsibilities include developing project plans, coordinating virtual, in-person, and hybrid platforms, drafting executive materials, and driving continuous improvement

Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, Event Management, or related field.
• 3 years of relevant professional experience.
• Experience coordinating executive meetings, communications initiatives, events, or stakeholder engagement activities.
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and stakeholders in a fast-paced environment.
• Ability to obtain a Public Trust clearance (i.e. US citizenship required)

Responsibilities

• Lead the planning and execution of enterprise meetings, leadership forums, town halls, workshops, and strategic events serving audiences of up to 600 participants.
• Manage end-to-end event logistics, including scheduling, registration, venue coordination, catering, speaker preparation, and attendee communications.
• Develop and maintain project plans, workback schedules, milestones, action trackers, and event deliverables.
• Facilitate planning sessions and stakeholder meetings with executive sponsors and senior leaders.
• Draft and edit executive communications, agendas, briefing materials, talking points, presentations, and post-event summaries.
• Create event promotion and engagement materials, including invitations, presentations, digital communications, and visual products.
• Coordinate virtual, in-person, and hybrid meeting platforms, technology requirements, and audiovisual support.
• Conduct rehearsals, readiness reviews, and day‑of‑event coordination to ensure successful execution.
• Identify and mitigate risks, manage competing priorities, and drive continuous improvement through lessons learned and post-event assessments.]
• CoT_job_summary_short:COMPANY NAME: GuidehouseKEY POINTS: lead planning of enterprise meetings, manage end-to-end event logistics, develop and maintain project plans, facilitate planning sessions, draft executive communications, create promotional materials, coordinate platforms, conduct rehearsals, identify and mitigate risks
• job_summary_short: <p>Guidehouse seeks a Event Programs Manager to lead the planning and execution of enterprise meetings, forums, and workshops for audiences up to 600 participants. You will manage logistics, schedules, venues, catering, speakers, and attendee communications, ensuring flawless execution in a fast-paced consulting environment.</p><p>Responsibilities include developing project plans, coordinating virtual, in-person, and hybrid platforms, drafting executive materials, and driving continuous improvement through post-event assessments. A strong candidate will have 3+ years of relevant experience.</p>
• contract_type
• fulltime
• location_type
• on site
• remote_scope
• null
• perks
• [{"name":"Medical Insurance"},{"name":"Dental & Vision Insurance"},{"name":"401(k) Retirement Plan"},{"name":"Paid Holidays"},{"name":"Discretionary Bonus"},{"name":"Tuition Reimbursement"},{"name":"Learning Opportunities"},{"name":"Mobility Stipend"}]
• stated_min":null,
• stated_max":null,
• stated_absolute":null,

Skills

Planning & Coordination

Executive communications

Stakeholder management

Event logistics

Microsoft 365

PowerPoint

Teams

SharePoint

Canva

Adobe Creative Suite

Education

Bachelor's degree in Communications, Marketing, Public Relations, Business Administration, Event Management, or related field

Tools

Microsoft 365

PowerPoint

Teams

SharePoint

Canva

Adobe Creative Suite

Job description

Job Family:

Strategy & Transformation Consulting

Travel Required:

Up to 10%

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

• Lead the planning and execution of enterprise meetings, leadership forums, town halls, workshops, and strategic events serving audiences of up to 600 participants.

• Manage end-to-end event logistics, including scheduling, registration, venue coordination, catering, speaker preparation, and attendee communications.

• Develop and maintain project plans, workback schedules, milestones, action trackers, and event deliverables.

• Facilitate planning sessions and stakeholder meetings with executive sponsors and senior leaders.

• Draft and edit executive communications, agendas, briefing materials, talking points, presentations, and post-event summaries.

• Create event promotion and engagement materials, including invitations, presentations, digital communications, and visual products.

• Coordinate virtual, in-person, and hybrid meeting platforms, technology requirements, and audiovisual support.

• Conduct rehearsals, readiness reviews, and day‑of‑event coordination to ensure successful execution.

• Identify and mitigate risks, manage competing priorities, and drive continuous improvement through lessons learned and post-event assessments.

What You Will Need:

• Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, Event Management, or a related field.

• 3 years of relevant professional experience.

• Experience coordinating executive meetings, communications initiatives, events, or stakeholder engagement activities.

• Strong written, verbal, and interpersonal communication skills.

• Ability to manage multiple priorities and stakeholders in a fast-paced environment.

• Ability to obtain a Public Trust clearance (i.e. US citizenship required)

What Would Be Nice to Have:

• Executive presence with experience supporting C-suite leaders.

• Strong project management and stakeholder coordination skills.

• Graphic design and visual communications experience.

• Experience developing promotional campaigns and enterprise communications materials.

• Ability to manage large, diverse stakeholder groups across multiple workstreams.

• Strong critical thinking, problem-solving, and risk management capabilities.

• Experience supporting virtual, hybrid, and in‑person events.

• Familiarity with audiovisual technologies and event production.

• Proficiency with Microsoft 365, PowerPoint, Teams, SharePoint, Canva, Adobe Creative Suite, or similar tools.

• Experience in a consulting, federal, or professional services environment.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back‑Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.