Outreach and Admissions Clerk

Equus Workforce Solutions; San Marcos (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Equus Workforce Solutions is seeking an administrator to support daily operations at the center. The role involves typing letters, memos, and reports, taking dictation, and preparing routine correspondence for signature.

You will handle email, fax communications, and maintain confidential files while ensuring a safe, organized work environment. The position includes scheduling meetings, managing calendars, attending trainings, and supporting staff with office tasks.

Qualifications

• High School Diploma or GED required.
• 1 year of related administrative experience preferred.

Responsibilities

• Type business letters, memoranda, reports, and charts.
• Prepare routine correspondence for signature.
• Take and transcribe dictation.
• Prepare recurring reports for review and signature.
• Send/receive messages via email and manage fax communications.
• Maintain a safe environment for equipment and data files.
• Attend meetings and take notes; schedule appointments.
• Arrange meetings and maintain the manager’s calendar.
• Establish and maintain confidential files and records.
• Proofread for grammar, punctuation and spelling.
• Answer phones and direct calls to appropriate person.
• Order office supplies and operate office machines.
• Communicate and model employability skills and accountability.

Skills

Typing

Dictation

Calendar management

Email handling

Phone etiquette

Education

High School Diploma or GED

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

• Type business letters, memoranda, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via email.
• Faxes and retrieves incoming messages on a regular basis.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the manager’s calendar.
• Arranges for meetings and conferences.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
• Attends all required staff training opportunities.

Qualifications

• High School Diploma or general education degree (GED).
• One-year related experience.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.