Outpatient Services Coordinator

Oceans Healthcare, L.L.C.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Tuition reimbursement

Paid Time Off

Short/Long Term Disability

Life Insurance

Employee Assistance Program

Job summary

Haven Behavioral Hospital of Philadelphia is seeking an Outpatient Services Coordinator to provide administrative and operational support for our outpatient clinic. The role includes scheduling, documentation, and coordination with clinic staff and leadership to ensure smooth day-to-day operations.

The position emphasizes communication, follow-through on tasks, and contributing to improvement initiatives within a fast-paced behavioral health setting.

Qualifications

• Administrative and operational duties across outpatient clinic
• Ability to coordinate with clinic staff and leadership
• Strong follow-through on assignments and documentation

Responsibilities

• Performs a wide variety of administrative and operational duties for the daily operation of the outpatient facility, including patient-facing activities.
• Facilitates communication between the Director of Outpatient Services, clinic staff, and management.
• Supports routine administrative projects for the Director, including research and analysis as needed.
• Provides follow-up on assignments given to staff by the Director or leadership.
• Performs specialized administrative work requiring independent judgment.
• Completes assignments accurately and timely within guidelines.
• Contributes to Performance Improvement initiatives as requested.
• Performs other related duties as assigned, including operational or patient-facing responsibilities.

Skills

Administrative support

Scheduling

Documentation

Communication

Job description

About Haven Behavioral Hospital of Philadelphia
Haven Behavioral Hospital of Philadelphia is a 42 bed acute-care Joint Commission Accredited psychiatric hospital that offers a full continuum of care for older adults dealing with mental health issues. We are dedicated to partnering with individuals, families, and communities to improve the lives of patients through the delivery of high-quality, specialty behavioral health services.

Benefits We Offer:

Medical, Dental, Vision Coverage (Multiple Plan Options) - Eligible first of the month after 30 days.

401 (k) Retirement Savings Plan with Discretionary Company Match

Tuition Reimbursement

Daily Pay

Paid Time Off

Competitive Market Compensation

Short Term Disability, Long Term Disability

Life Insurance

Employee Assistance Program

The Outpatient Services Coordinator provides administrative and operational support for the outpatient clinic, which may include patient-facing activities, scheduling, documentation, and coordination with clinic staff and leadership. This position ensures the smooth day-to-day operation of the clinic and supports administrative initiatives as needed.

Essential Functions:

1. Performs a wide variety of administrative and operational duties as required for the daily operation of the outpatient facility, which may include patient-facing activities.
2. Facilitates communication between the Director of Outpatient Services, clinic staff, and key management personnel.
3. Supports routine administrative projects and initiatives for the Director of Outpatient Services, including research and analysis as needed.
4. Provides follow-up on assignments given to staff by the Director of Outpatient Services or facility leadership.
5. Performs specialized and complex administrative work requiring the use of independent judgment.
6. Completes assignments accurately, in a timely manner, and within established procedural guidelines.
7. Contributes to Performance Improvement initiatives as requested.
8. Performs other related duties as assigned, which may include operational or patient-facing responsibilities.