Outpatient Clinic Administrative Assistant

Burke Rehabilitation Hospital; City of White Plains (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Burke Rehabilitation Hospital in White Plains, NY is seeking a dependable clerical support professional for the Outpatient Occupational Therapy Department, with additional duties for the Speech and Language Department. You will handle phones, scheduling, files, and coordination of wheelchair evaluations, while maintaining patient confidentiality and HIPAA compliance.

The role requires strong communication, organizational skills, and basic computer proficiency, with a daytime, Monday–Friday

Qualifications

• High school diploma or equivalent.
• One to two years of college coursework preferred, ideally in healthcare.
• Strong verbal and written communication and interpersonal skills.
• Ability to multitask and stay organized in a fast-paced environment.

Responsibilities

• Provide general clerical and administrative support (phones, scheduling, files, copying, mailing).
• Coordinate wheelchair clinic evaluations, scheduling appointments, and paperwork tracking.
• Communicate with patients, families, physicians, and staff to relay information and coordinate care.
• Serve as liaison between wheelchair clinic coordinator, scheduling staff, and OT leadership.
• Assist with coverage between inpatient and outpatient OT as needed and support Speech and Language Department clerical work.
• Maintain cleanliness and readiness of treatment areas and equipment; assist with transfers and therapy reinforcement under supervision.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Multitasking

Computer literacy

Education

High school diploma or equivalent

College coursework in healthcare (1–2 years)

Tools

Word processing

Email

Spreadsheets

Scheduling systems

Job description

Burke Rehabilitation Hospital in White Plains, NY is seeking a dependable clerical support professional for the Outpatient Occupational Therapy Department, with additional duties for the Speech and Language Department. You will handle phones, scheduling, files, and coordination of wheelchair evaluations, while maintaining patient confidentiality and HIPAA compliance.

The role requires strong communication, organizational skills, and basic computer proficiency, with a daytime, Monday–Friday