Outdoor Educator and Administrative Assistant

Earth Day; Madison (WI); On-site; USD 21,000 - 30,000; Part time

Job summary

Sprouts Nature School is seeking a reliable Part-Time Outdoor Educator & Administrative Assistant to support nature-based programs and behind-the-scenes tasks.

The role combines outdoor activities with transport duties and light office work, requiring initiative, organization, and comfort around children and families. Hours are 10–15 per week, mainly afternoons, Monday–Friday. Transportation of children and program support are included.

Qualifications

• Role combines outdoor education with administrative duties.
• Requires initiative, reliability and strong communication with families.
• Experience with organizing activities and managing schedules is helpful.

Responsibilities

• Lead outdoor, nature-based activities for children
• Transport children as needed and supervise groups
• Assist with program setup, cleanup, and supplies
• Update Sprouts Nature School website and assist social media
• Create, send, and manage invoices
• Maintain records and communicate with parents

Skills

Reliable

Punctual

Organized

Strong communication

Patient with children

Comfortable outdoors

Independent worker

Multi-tasking

Tools

Email

Excel

Google Drive/Docs

Social media

Website maintenance

Invoicing software

Job description

Sprouts Nature School is looking for a dependable, enthusiastic Part-Time Outdoor Educator & Administrative Assistant to help with our nature-based programs and behind-the-scenes administrative work.

This position is a combination of working directly with children outdoors, transporting children, and assisting with administrative tasks for the school. We are looking for someone who is reliable, organized, comfortable taking initiative, and enjoys working with children and families.

Schedule

Approximately 10–15 hours per week, primarily in the afternoons, Monday-Friday. Some flexibility in scheduling is available.

Hours will include a combination of:

• Homeschool programming
• Afterschool programming
• Transportation of children
• Administrative work

Outdoor Educator Responsibilities

• Assist with leading outdoor, nature-based activities for children
• Support nature exploration, games, hiking, outdoor cooking, art, gardening, and other hands-on activities
• Supervise children and help maintain a safe, positive group environment
• Support children with a variety of personalities, needs, and learning styles
• Assist with program setup, cleanup, supplies, and transitions
• Communicate with families and other educators
• Safely transport children to and from programs as needed

Administrative Responsibilities

• Help update and maintain the Sprouts Nature School website
• Assist with social media posts and program updates
• Create, send, and manage invoices
• Assist with basic financial and administrative recordkeeping
• Communicate with parents and prospective families by email, text, or phone
• Help manage registrations, waivers, health forms, and other program paperwork
• Organize digital files and records
• Assist with program scheduling and enrollment
• Provide other general administrative support as needed

Qualifications

We are looking for someone who is:

• Reliable, punctual, and responsible
• Organized and able to complete tasks independently
• Comfortable communicating professionally with parents and families
• Patient, kind, and confident working with children
• Comfortable spending significant time outdoors in a variety of weather
• Comfortable using email, Excel, Google Drive/Docs, websites, social media, and other online tools
• Able to balance both hands-on childcare and administrative responsibilities

Transportation Requirements

Because transporting children is part of this position, applicants must have:

• A reliable personal vehicle
• A valid driver’s license
• Current automobile insurance
• A safe driving record
• Willingness and ability to safely transport children

CPR and First Aid

CPR and First Aid certification are required. Applicants who are not currently certified may obtain certification within 30 days of hire.

Preferred Experience

Experience in one or more of the following areas is helpful but not necessarily required:

• Outdoor or environmental education
• Teaching, childcare, camps, or afterschool programs
• Nature-based education
• Working with elementary-age children
• Office or administrative work
• Social media or website management
• Small-business administration

The ideal person for this position is dependable, flexible, organized, communicative, creative, and genuinely enjoys working with children outdoors while also helping keep a small nature school running smoothly behind the scenes.