OTS Statewide Operations Analyst 1-3 (Contracts Analyst)

State of Louisiana; Baton Rouge (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

State of Louisiana, Division of Administration/Office of Technology Services in Baton Rouge, seeks an experienced analyst to manage statewide IT contracts and procurement processes. Responsibilities include negotiating contracts, drafting TORFRs, and ensuring compliance with procurement regulations, with oversight of procurement budgets.

The role involves working with the CIO, DOA, and OSP, and may qualify for progression within the OTS Statewide Operations Analyst levels.

Qualifications

• Experience substitution: Every 30 semester hours earned counts as one year of experience. Maximum substitution 120 semester hours for four years.

Responsibilities

• Participates in negotiations and develops highly complex IT contracts and amendments; prepares TORFRs and statements of work.
• Coordinates with Office of State Procurement in accordance with laws and procedures.
• Analyzes complex IT contracts, agreements, and licenses to ensure expirations are identified in advance.
• Provides direct or functional supervision over lower-level OTS personnel and supports executives and managers in procurement, contracts and budget planning.
• Conducts highly complex analyses for contracts and fiscal support within OTS.
• Ensures compliance with Louisiana Procurement Laws, Rules and IT Procurement Guidelines.

Skills

Contract negotiation

IT procurement knowledge

Budget planning

Data analysis

Education

Bachelor's degree in information technology, accounting or related field

Master’s degree in IT or administrative services

Associate’s degree in information technology or accounting

Job description

The Division of Administration/Office of Technology Services has a vacancy. This position is located in the Agency Relationship Management section. Req. 227840

The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services (OTS) will work to increase the return on the State’s investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff.

The incumbent in this position would be experienced in the contracting process in the Vendor and Provider Management area of OTS. This position works with the Division of Administration (DOA), Office of Technology Services (OTS) executive management, Agency Relationship Managers and consolidated state agencies on behalf of OTS, directly with the Office of State Procurement in the following areas, developing contracts for statewide systems and services. This position is responsible for performing highly complex functions in the areas of contract development. The functions performed include creating contracts, statements of work, TORFR’s, budgeting for projects, financing and obtaining approvals according to the Louisiana State Laws, Rules and Regulations and IT Procurement Guidelines.

Division of Administration duties

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Experience and Education Requirements

• Five years of experience in information technology or administrative services; OR
• Six years of full-time work experience in any field plus three years of experience in information technology or administrative services; OR
• An associate’s degree in information technology or accounting plus three years of experience in information technology or administrative services; OR
• A bachelor’s degree plus three years of experience in information technology or administrative services; OR
• A bachelor’s degree with twenty-four semester hours in an information technology, computer science, engineering, mathematics, or business analytics field plus two years of experience in information technology or administrative services; OR
• A master’s degree plus two years of experience in information technology or administrative services.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

NOTE: A certification in an approved area may be substituted for the education and/or experience requirements at the time of hire or promotion, provided the appointment is made from a Certificate of Eligibles.

Job Duties

• Participates in negotiations and develops highly complex information technology contract and amendments. Prepares highly complex task order request for responses (TORFR's) and statements of work. Develops highly complex product specifications and request for proposals relative to statewide information technology operational needs; coordinates with the Office of State Procurement in accordance with applicable laws and procedures. Analyzes highly complex information technology contracts, agreements, and licenses to ensure that expiration dates are identified in advance of termination and renewals are processed timely.
• Provides direct or functional supervision over lower-level OTS personnel. Responsible for providing direct support to the Office of Technology Services (OTS) executive and senior management, Agency Relationship Managers, OTS customers and VPM staff for the following areas; procurement process, contracts and budget planning.
• Conducts highly complex analyses for an assigned operational function of the Office of Technology Services in the areas of contracts, and fiscal support.
• Supports statewide information technology operations by conducting analyses for an assigned function, providing OTS executives and business area managers with knowledge of lT procurement and contract regulations.
• Responsible to know the Louisiana Procurement Laws, Rules and Regulations, and the IT Procurement Guidelines and policy's. Requires experience with the process of obtaining approvals by the Office of Technology Services (OTS) Chief Information Officer (CIO), DOA Assistant Commissioner, and the Office of State Procurement (OSP), for IT acquisitions.
• Other duties as needed and/or directed by the State CIO or his designee.

Position-Specific Details

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Career Progressions: This vacancy participates in a career progression group and may be filled from this recruitment as an OTS Statewide Operations Analyst 1, 2 or 3.

Compensation: The salary range listed on the job posting reflects the pay grade minimum and maximum for the OTS Statewide Operations Analyst 1 job title. The salary range pay grade minimum and maximum for the other levels of the career progression group can be viewed using the links below.

OTS Statewide Operations Analyst 2

OTS Statewide Operations Analyst 3

Louisiana is a "State as a Model Employer" for People with Disabilities.

For further information about this vacancy, contact

Danielle Martin

HR Analyst

Division of Administration/Office of Human Resources

Email: [e-mail]

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government’s E-verify system.