OSM Materials Coordinator

Hoffman-Construction; Boise (ID); On-site; USD 60,000 - 81,000; Full time

Job summary

Hoffman-Construction is seeking an OSM Materials Coordinator to join the Procurement department's Supply Chain team at the Boise project site. You will help expedite, track, and ensure traceability of Off-Site Manufacturing materials, coordinating with vendors and integrators to maintain material visibility and proper delivery schedules.

This role requires close collaboration across teams, preparation of shipping release notices, and entry of shipment data into E1 ERP and Smartsheet.

Qualifications

• Must have strong organizational skills and attention to detail.
• Ability to communicate proactively and work across teams.
• Must be able to plan and organize work and read construction documents.

Responsibilities

• Support expediting, tracking, and traceability of OSM materials at the Boise jobsite.
• Provide cross-team support for the OSM group including attending workgroup meetings and updates.
• Collect and verify packing lists, bills of lading, tag numbers and shipment details for vendors and integrators.
• Issue SRNs for OSM shipments and provide shipping instructions and QR barcodes.
• Verify shipments on arrival and log shipment data in ERP and Smartsheet.
• Assist vendors with SiteSense software for shipping, receiving, and reporting damage.

Skills

Highly organized

Attention to detail

Proactive communicator

Cross-team collaboration

Job description

Job Description: The OSM Materials Coordinator will be part of the Procurement department’s Supply Chain team and will support the expediting, tracking, and traceability of Off‑Site Manufacturing (OSM) materials. This role will partner with vendors, integrators, and project teams to coordinate shipments and maintain material visibility. Responsibilities include issuing shipping release notices, verifying material receipts, maintaining tracking dashboards, and ensuring OSM materials are properly tracked, documented, and delivered to site. This position will be fully at the project site in Boise, Idaho.

Salary: $65,000 - $75,000 annually

Job Duties:

• Work within the Procurement department’s Supply Chain team to support the expediting, tracking, and traceability of OSM materials at the Boise, ID jobsite.
• Provide cross-team support for the OSM group including attending workgroup meetings and providing updates as needed.
• Collect all required documentation including packing lists and bill of lading for vendor and integrator shipments. Verify all tag numbers, quantities, and communicate shipment to receiver.
• Issue SRNs (shipping release notices) for OSM materials going to vendors and integrators including sending shipping instructions and QR Barcodes for verified and approved shipments.
• Verify shipments received to integrators or site upon arrival.
• Log/generate shipment information in E1 ERP system and Smartsheet.
• Assist vendors and integrators with SiteSense software related activities including how to use the software for shipping, receiving, and reporting damage.
• Work closely with SiteSense for troubleshooting, improvements, and reports.
• Responsible for OSM Material dashboard to communicate status of shipments and material location.
• Willing to travel as needed.

Skills:

• Highly organized individual.
• High level of attention to detail.
• Proactive communicator.
• Ability to work across teams.

Soft Skills:

• Good fit with the team
• Curious nature
• Adaptability/Flexibility
• Ability to work under pressure.

Physical and Mental Requirements:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: sufficient to hear conversational levels in person and over the telephone.
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 20lbs. Computer/drawings - minimal.
• Bending/Twisting: minimal.
• Kneeling/Crouching/Crawling: minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and critical thinking skills to determine best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.