OSM Materials Coordinator

Hoffman Construction Co of America; Boise (ID); On-site; USD 65,000 - 75,000; Full time

Job summary

Hoffman Construction Co of America seeks an OSM Materials Coordinator to support expediting, tracking, and traceability of Off-Site Manufacturing materials at the Boise jobsite. You will partner with vendors, integrators, and project teams to coordinate shipments and maintain material visibility.

The role requires strong organizational skills, attention to detail, and proactive communication to manage documentation, shipments, and site delivery.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent English reading/writing/speaking skills.
• Ability to work across teams and communicate effectively.
• Proactive communicator with attention to cross-team coordination.

Responsibilities

• Support expediting, tracking, and traceability of OSM materials at the Boise, ID jobsite.
• Provide cross-team support for the OSM group including attending workgroup meetings and providing updates as needed.
• Collect documentation including packing lists and bill of lading and verify tag numbers and quantities.
• Issue shipping release notices for OSM materials to vendors and integrators with shipping instructions and QR Barcodes.
• Verify shipments received at integrators or site upon arrival.
• Log shipment information in E1 ERP and Smartsheet; assist SiteSense software usage for shipping and reporting damage.

Skills

Organized

Attention to detail

Proactive communicator

Cross-team collaboration

Job description

Job Description: The OSM Materials Coordinator will be part of the Procurement department’s Supply Chain team and will support the expediting, tracking, and traceability of Off‑Site Manufacturing (OSM) materials. This role will partner with vendors, integrators, and project teams to coordinate shipments and maintain material visibility. Responsibilities include issuing shipping release notices, verifying material receipts, maintaining tracking dashboards, and ensuring OSM materials are properly tracked, documented, and delivered to site. This position will be fully at the project site in Boise, Idaho.

Salary: $65,000 - $75,000 annually

Job Duties:

• Work within the Procurement department’s Supply Chain team to support the expediting, tracking, and traceability of OSM materials at the Boise, ID jobsite.
• Provide cross-team support for the OSM group including attending workgroup meetings and providing updates as needed.
• Collect all required documentation including packing lists and bill of lading for vendor and integrator shipments. Verify all tag numbers, quantities, and communicate shipment to receiver.
• Issue SRNs (shipping release notices) for OSM materials going to vendors and integrators including sending shipping instructions and QR Barcodes for verified and approved shipments.
• Verify shipments received to integrators or site upon arrival.
• Log/generate shipment information in E1 ERP system and Smartsheet.
• Assist vendors and integrators with SiteSense software related activities including how to use the software for shipping, receiving, and reporting damage.
• Work closely with SiteSense for troubleshooting, improvements, and reports.
• Responsible for OSM Material dashboard to communicate status of shipments and material location.
• Willing to travel as needed.

Skills:

• Highly organized individual.
• High level of attention to detail.
• Proactive communicator.
• Ability to work across teams.

Soft Skills:

• Good fit with the team
• Curious nature
• Adaptability/Flexibility
• Ability to work under pressure.

Physical and Mental Requirements:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: sufficient to hear conversational levels in person and over the telephone.
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 20lbs. Computer/drawings - minimal.
• Bending/Twisting: minimal.
• Kneeling/Crouching/Crawling: minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and critical thinking skills to determine best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.