Orthopedic Administrative Supervisor

MaineHealth; Falmouth (ME); On-site; USD 49,000 - 66,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth is seeking an Orthopedic Administrative Supervisor to lead on-site administrative operations for our orthopedic practice in Falmouth, ME. You will coach staff, manage scheduling and referrals, and partner with providers to ensure a seamless patient journey from appointment through follow-up care.

The role emphasizes hands-on leadership in a fast-paced health system, with responsibilities spanning staffing, payroll review, and real-time problem solving to support both patients and

Qualifications

• Two years of experience in a hospital outpatient clinic setting.
• Supervisory experience preferred.
• Proficient Microsoft Office skills.

Responsibilities

• Lead, coach, and support administrative team members through daily check-ins, feedback, and ongoing development.
• Oversee scheduling, referral, and patient service workflows to ensure efficient operations and a seamless patient experience.
• Partner with providers and staff to proactively address challenges, prioritize work, and resolve issues in real time.
• Manage staffing support, attendance tracking, payroll review, and time-away requests while maintaining appropriate coverage.
• Drive operational excellence by identifying opportunities for improvement, enhancing team engagement, and ensuring timely completion of key administrative functions.

Skills

Leadership

Team coaching

Staff development

Patient experience

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Location: Falmouth, ME
Facility: Medical Group Practices
Schedule: Full Time
Shift: Day
Job Category: Management/Leadership
Req #: 98556
Date Posted: Oct 29, 2026

Orthopedic Administrative Supervisor (On-site)

Medical Group Practices
Management/Leadership
Req #: 98556

Are you a natural leader who enjoys supporting teams, improving processes, and helping create an outstanding patient experience? As an Orthopedic Administrative Supervisor, you'll play a key role in the daily success of our orthopedic practice by leading administrative operations, supporting staff and providers, and ensuring patients receive exceptional service from scheduling through follow-up care.

In this role, you'll be a visible, hands-on leader who works closely with patient service, scheduling, and referral teams to keep workflows running smoothly. You'll provide real-time coaching, remove operational roadblocks, and help foster a positive, collaborative environment where both employees and patients can thrive.

What You'll Do

• Lead, coach, and support administrative team members through daily check‑ins, feedback, and ongoing development.
• Oversee scheduling, referral, and patient service workflows to ensure efficient operations and a seamless patient experience.
• Partner with providers and staff to proactively address challenges, prioritize work, and resolve issues in real time.
• Manage staffing support, attendance tracking, payroll review, and time‑away requests while maintaining appropriate coverage.
• Drive operational excellence by identifying opportunities for improvement, enhancing team engagement, and ensuring timely completion of key administrative functions.

What Makes You Successful

You are an approachable and organized leader who enjoys being actively involved in day-to-day operations. You thrive in a fast-paced healthcare environment, communicate effectively with a variety of teams, and have a talent for balancing people leadership with operational accountability. Most importantly, you're passionate about supporting staff, providers, and patients while creating a culture built on teamwork, service, and continuous improvement.

If you're looking for an opportunity to lead a dedicated team, influence practice operations, and make a meaningful impact every day, we'd love to hear from you.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: High school diploma or GED preferred.
• License/Certifications: N/A
• Experience: Two years of experience working in a hospital outpatient clinic setting required. Supervisory experience preferred.
• Additional Skills/Requirements Required: N/A
• Additional Skills/Requirements Preferred: Proficient Microsoft Office skills.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well‑being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $48,630.40to $65,790.40per year.

Compensation for part‑time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full‑time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

MaineHealth will never request financial information during the interview or pre‑hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [emailprotected] .

Notice Regarding Maine Employer Surveillance Statute:

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.

Notice Regarding Maine Employer Surveillance Statute:

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

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