Order Processor

maine; Augusta (ME); On-site; USD 37,000 - 51,000; Full time

Benefits offered by this job

13 paid holidays

Health insurance coverage

Job summary

Department of Health and Human Services (DHHS) in Augusta, Maine, seeks an Inventory & Property Associate I to support warehouse operations and inventory systems.

Responsibilities include processing packing slips, entering capital equipment into databases, creating purchase orders, maintaining inventory controls, and assisting laboratorians with supply distribution. This role requires strong organizational skills and the ability to work independently.

Qualifications

• Must show solid knowledge of inventory and property management principles.
• Ability to apply independent judgment on exceptions to work assignments.
• Experience with office and administrative support in a warehouse or stockroom.

Responsibilities

• Sort and match packing slips and invoices and reconcile against vendor statements.
• Enter capital equipment into databases and maintain inventory records.
• Create computerized requisitions, purchase orders and delivery orders as needed.
• Oversee and maintain a computerized inventory control system.
• Provide support to laboratorians and distribute samples appropriately.

Skills

Inventory management

Office administration

Job description

Department of Health and Human Services (DHHS)

Inventory & Property Associate I

Opening Date: September 22, 2026

Closing Date: October 5, 2026

Job Class Code: 6530

Grade: 11 (80)

Salary: $17.81 - $24.58 per hour

Position Number: 02000-3935

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

• Sort and match packing slips and invoices verifying and reconciling against vendor statements
• Entry of capital equipment into databases
• Answer inquiries from vendors regarding account balances
• Create computerized requisitions, purchase orders and delivery orders upon request
• Oversee and maintain a computerized inventory control system
• Type routine business documents as form letters and/or memos
• Collaborate with management to complete necessary projects
• Work independently on delegated tasks
• Identify inaccuracies in vendor database
• Maintain organizational-wide supply request spreadsheet
• Fulfilling necessary supply requests
• Provide support regarding HETL orders to laboratorians
• Facilitate the proper distribution of samples within the laboratory

Minimum Qualifications:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities and schedules. All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred candidates will also have:

• Strong attention to detail
• Strong organizational, analytical, mathematical skills
• Knowledge inventory management techniques
• Computer skills, Microsoft Office software and database entry

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Benefits of working for the State of Maine:

• Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value) , depend