Order Processor

Department of Health and Human Services; Water Street (PA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health insurance

Job summary

The Department of Health and Human Services is seeking an Inventory & Property Associate I to manage supplies and tracking for laboratorians in the Maine Health and Environmental Testing Laboratory (HETL) Finance Team. Responsibilities include processing purchase orders and maintaining inventory control to support analytical testing and statewide surveillance.

Qualified candidates will have strong attention to detail, organizational and analytical skills, and experience with inventory management

Qualifications

• Experience in inventory and property management for warehouse or stockroom.
• Ability to use independent judgment handling exceptions to assignments and priorities.
• Proficiency with Microsoft Office and database entry.

Responsibilities

• Sort and match packing slips and invoices verifying and reconciling against vendor statements.
• Entry of capital equipment into databases.
• Answer inquiries from vendors regarding account balances.
• Create computerized requisitions, purchase orders and delivery orders upon request.
• Oversee and maintain a computerized inventory control system.
• Type routine business documents as form letters and/or memos.
• Collaborate with management to complete necessary projects.
• Work independently on delegated tasks.
• Identify inaccuracies in vendor database.
• Maintain organizational-wide supply request spreadsheet.
• Fulfilling necessary supply requests.
• Provide support regarding HETL orders to laboratorians.
• Facilitate the proper distribution of samples within the laboratory.

Skills

Attention to detail

Organizational skills

Analytical skills

Microsoft Office

Education

Office/administrative experience

Tools

Inventory software

Database entry

Job description

Position Details

Opening Date: September 22, 2026 Closing Date: October 5, 2026 Job Class Code: 6530 Grade: 11 (80) Salary: $17.81 – $24.58 per hour Position Number: 02000-3935 Location: Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities

The Maine Health and Environmental Testing Laboratory (HETL) Finance Team is looking for an Inventory & Property Associate I to complete ordering of supplies and tracking for laboratorians and processing of inventory in a precise manner. The HETL provides and oversees analytical testing of clinical, environmental, and forensic specimens/samples/evidence to provide surveillance data to monitor public and environmental health. The collected data is used to make policy decisions and emergency corrective actions statewide. As a key member of the HETL Finance team, your core responsibilities will include:

• Sort and match packing slips and invoices verifying and reconciling against vendor statements
• Entry of capital equipment into databases
• Answer inquiries from vendors regarding account balances
• Create computerized requisitions, purchase orders and delivery orders upon request
• Oversee and maintain a computerized inventory control system
• Type routine business documents as form letters and/or memos
• Collaborate with management to complete necessary projects
• Work independently on delegated tasks
• Identify inaccuracies in vendor database
• Maintain organizational-wide supply request spreadsheet
• Fulfilling necessary supply requests
• Provide support regarding HETL orders to laboratorians
• Facilitate the proper distribution of samples within the laboratory

Minimum Qualifications

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities and schedules. All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred candidates will also have

• Strong attention to detail
• Strong organizational, analytical, mathematical skills
• Knowledge inventory management techniques
• Computer skills, Microsoft Office software and database entry

Agency information

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well‑being of the citizens of Maine.

Application Information

For questions about this position, please contact Nathan Martin at [e-mail]. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact [e-mail].

Benefits of working for the State of Maine

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.