Order Management Specialist

Stadler Rail AG; Salt Lake City (UT); On-site; USD 65,000 - 90,000; Full time

Job summary

Stadler US is seeking an Order Management Specialist responsible for ensuring timely availability of materials and components for railway vehicle production. You will serve as a primary liaison between Supply Chain, Production, Procurement, Logistics and Suppliers to drive material readiness for production schedules and delivery commitments.

You will proactively address material shortages, coordinate deliveries, optimize inventory, and align supply with demand to ensure efficient, cost-effective

Qualifications

• Associate's or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, Finance, or a related field.
• 2–5 years of experience in order management, materials planning, logistics, supply chain operations, or a related manufacturing environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Experience using ERP systems such as INFOR, SAP, or similar enterprise platforms.

Responsibilities

• Ensure timely material availability to support production schedules.
• Serve as a liaison between Supply Chain, Production, Procurement, Logistics and Suppliers.
• Address material shortages and drive timely resolution.
• Monitor Missing Part List (MPL) and lead cross-functional review meetings.
• Coordinate supplier deliveries and optimize inventory levels to align with production demand.
• Participate in production control/scheduling meetings to ensure alignment with material availability.
• Support material flow and priority setting to meet customer delivery commitments.
• Drive actions to reduce bottlenecks and improve delivery reliability.

Skills

Organizational skills

Time management

Communication skills

Analytical skills

Education

Bachelor's/Associate's degree in supply chain or related field

Tools

INFOR ERP

SAP ERP

Excel

Job description

Stadler offers a wide range of international career opportunities. Here you get the chance to expand your potential, take on meaningful responsibilities, and deliver outstanding performance within dedicated teams. We are looking for motivated individuals who want to shape the mobility of tomorrow with us. Are you ready to achieve great things with us?

HOW YOU CAN MAKE AN IMPACT

The Order Management Specialist at Stadler US is responsible for ensuring the timely availability of materials and components required for railway vehicle production. Serving as a key liaison between Supply Chain, Production, Procurement, Logistics, and Suppliers, this role drives material readiness to support manufacturing schedules and delivery commitments. The Order Manager proactively addresses material shortages, coordinates supplier deliveries, optimizes inventory levels, and aligns supply with production demand to ensure efficient, cost-effective, and high-quality operations.

Key Activities

• Monitor and analyze the Missing Part List (MPL) to identify material shortages, supply risks, and potential production impacts.
• Lead cross-functional MPL review meetings to drive timely resolution of missing or delayed materials.
• Collaborate with Procurement, Logistics, Production, Engineering, and Suppliers to resolve material shortages and mitigate supply chain risks.
• Ensure all required materials are available to support production orders and prevent assembly delays.
• Drive corrective actions and escalation processes to resolve bottlenecks that could impact manufacturing schedules and customer deliveries.
• Participate in FSK (Production Control/Scheduling) meetings to align material availability with production requirements and final assembly schedules.
• Collaborate closely with Production Planning and Manufacturing teams to support production sequencing and milestone achievement.
• Communicate material risks and develop mitigation strategies to minimize disruptions to production schedules.
• Ensure material flow supports production priorities and customer delivery commitments.
• Manage supplier delivery schedules based on changing production demands and operational priorities.
• Execute expedited delivery actions ("push-in") for critical components that may impact production timelines.
• Coordinate delayed delivery actions ("push-out") for non-critical components to optimize inventory levels and warehouse capacity.
• Monitor supplier performance and proactively address delivery issues to ensure schedule adherence.
• Partner with suppliers and logistics team to improve delivery reliability and material availability.
• Lead inventory management initiatives focused on inventory reduction, and warehouse optimization.
• Balance supply and demand to maintain optimal inventory levels while preventing material shortages.
• Identify and reduce excess, obsolete, and slow-moving inventory.
• Build strong partnerships with Engineering, Procurement, Production, Logistics, Warehousing, and Project Management teams.
• Facilitate discussions, communicate priorities, for material-related action items.
• Support process improvement initiatives that enhance material planning, supply chain performance, and production readiness.
• Contribute to operational excellence by identifying opportunities to streamline workflows and improve supply chain responsiveness.

QUALIFICATIONS

• Associate's or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, Finance, or a related field.
• 2 to 5 years of experience in order management, materials planning, logistics, supply chain operations, or a related manufacturing environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to quickly learn and effectively utilize new software systems and business processes.
• Experience within railway, automotive, heavy equipment, or other industrial manufacturing environments.
• Experience managing material shortages, supplier escalations, and expedited deliveries.
• Experience supporting inventory reduction, stock optimization, and warehouse management initiatives.
• Experience using ERP systems such as INFOR, SAP, or similar enterprise platforms.
• Strong analytical skills with the ability to interpret data, identify trends, and implement solutions.
• Ability to anticipate supply chain disruptions and develop contingency plans.
• Proven ability to collaborate effectively across Engineering, Procurement, Logistics, Planning, Manufacturing, and Supplier organizations.

YOUR CONTACT PERSON

Niki Waite
385-381-2892