Warehouse Material Handler

Stadler Rail AG; San Jose (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Stadler Rail AG in San Jose is seeking a Warehouse Material Manager to oversee inventory, purchasing, receiving, storage, and forecasting for a DMU/ZEMU maintenance facility.

This is a hands-on, solo role with no direct reports, requiring a highly organized, self-motivated individual who can own the shop's inventory and ensure materials are available to support maintenance operations.

Qualifications

• High school diploma or equivalent.
• Associate or bachelor’s degree in supply chain management, logistics, business administration, or related field preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to generate purchase orders, inventory reports, usage summaries, forecasts, and material-tracking spreadsheets.
• Strong organizational, analytical, planning, and recordkeeping skills.
• Ability to identify inventory needs and take action before shortages.
• Effective communication with management, maintenance personnel, customers, and vendors.
• Self-motivated, dependable, detail-oriented, and capable of working with limited supervision.
• Experience in rail, transit, vehicle maintenance, heavy equipment, manufacturing, or a similar technical environment is preferred.

Responsibilities

• Maintain electronic inventory records in the Trapeze system.
• Monitor stock levels and reorder materials.
• Establish and maintain minimum stock levels, reorder quantities, and safety-stock requirements.
• Forecast future material requirements from schedules and usage.
• Maintain a material-planning schedule for overhaul work.
• Generate purchase orders and track orders through delivery and receipt.
• Coordinate with vendors on pricing, lead times, and back orders.
• Prepare monthly inventory reports with key metrics.
• Perform cycle counts and physical inventories.
• Receive, inspect, and store incoming materials.
• Issue materials to maintenance and document usage.
• Maintain records for serialized and critical components.
• Create and maintain bin locations and storage areas.
• Keep warehouse clean, safe, and organized.
• Track RMAs and returns; follow up on status.
• Provide updates on shortages and upcoming material needs.

Skills

MS Office

Excel

Outlook

Purchase orders

Inventory reports

Forecasts

Recordkeeping

Communication

Education

High school diploma

Associate or Bachelor’s degree in supply chain management

Tools

Trapeze system

Job description

Stadler offers a wide range of international career opportunities. Here you get the chance to expand your potential, take on meaningful responsibilities, and deliver outstanding performance within dedicated teams. We are looking for motivated individuals who want to shape the mobility of tomorrow with us. Are you ready to achieve great things with us?

HOW YOU CAN MAKE AN IMPACT

The Warehouse Material Manager is responsible for independently managing all inventory, purchasing, receiving, storage, material forecasting, and material-control activities for a DMU/ZEMU maintenance facility. This is a hands-on, one-person materials department with no direct reports. The position requires a highly organized, self-motivated individual who can take full ownership of the shop's inventory and ensure materials are available when needed to support maintenance operations.

Key Functions

• Maintain accurate electronic inventory records using the customer-provided Trapeze system.
• Monitor stock levels and promptly order materials that are low, out of stock, or approaching established reorder points.
• Establish and maintain minimum stock levels, reorder quantities, and safety-stock requirements.
• Review maintenance schedules, historical usage, supplier lead times, and planned overhaul activities to forecast future material requirements.
• Maintain a material-planning schedule to ensure required parts are ordered and available before scheduled overhaul work begins.
• Generate purchase orders and track orders through delivery and receipt.
• Coordinate with vendors regarding pricing, availability, lead times, back orders, damaged shipments, and missing materials.
• Prepare monthly inventory reports showing:
  • Current and adjusted inventory
  • Materials received and used during the month
  • Low-stock and out-of-stock items
  • Open purchase orders and pending deliveries
  • Significant upcoming material requirements
• Perform cycle counts and physical inventory checks to identify and correct discrepancies.
• Receive, inspect, label, and properly store incoming materials.
• Issue materials to maintenance personnel and document usage against the appropriate vehicle, work order, or project.
• Maintain accurate records for serialized, warranty-controlled, repairable, and critical components.
• Create and maintain bin locations, inventory-location sheets, shelving assignments, and clearly labeled storage areas.
• Keep the warehouse and material-storage areas clean, safe, and organized.
• Track Return Material Authorization requests, warranty claims, vendor returns, and materials sent out for repair.
• Follow up on outstanding RMAs and maintain records of item status, location, expected return date, and final disposition.
• Provide management and maintenance personnel with updates regarding shortages, lead times, open orders, delivery concerns, and upcoming material needs.
• Maintain organized electronic and physical records for inventory, purchasing, receiving, shipping, material planning, and RMA activities.

HOW YOU WILL CONTRIBUTE

• High school diploma or equivalent required.
• Associate or bachelor's degree in supply chain management, logistics, business administration, or a related field preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to generate purchase orders, inventory reports, usage summaries, forecasts, and material-tracking spreadsheets.
• Strong organizational, analytical, planning, and recordkeeping skills.
• Ability to identify inventory needs and take action before shortages affect maintenance operations.
• Effective communication skills when working with management, maintenance personnel, customers, and vendors.
• Self-motivated, dependable, detail-oriented, and capable of working with limited supervision.
• Experience in rail, transit, vehicle maintenance, heavy equipment, manufacturing, or a similar technical environment is preferred.

YOUR CONTACT PERSON

Jennifer Hood
Talent Acquisition Partner I
[phone]