Order Management Manager

Next Door & Window; Burr Ridge (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Job summary

Next Door & Window in Burr Ridge, IL, seeks an Order Management Manager to lead seven Project Managers and two Contract Specialists through the sales-to-installation workflow. This role ensures timely, accurate order entry, manufacturer confirmations, and installation readiness while protecting the schedule.

The ideal candidate brings 5+ years in order management or related operations, proven leadership, strong data analysis, and excellent communication across Sales, Installation, and Warehouse

Qualifications

• Five+ years in order management or related operations.
• Two+ years leading a team.
• Proven ability to manage high-volume, deadline-driven work with accuracy.
• Familiar with ERP/CRM/order-management systems in building-products.
• Strong analytical, prioritization, and problem-solving under pressure.
• Bachelor’s degree in business, operations, or related field; equivalent experience.
• Excellent written and verbal communication across departments.
• Advanced Excel or reporting capability.

Responsibilities

• Lead, coach, and develop seven Project Managers and two Contract Specialists.
• Own the order-to-installation process from sales to readiness.
• Establish quality controls to reduce errors and delays.
• Manage workload and capacity to meet installation schedules.
• Escalate and resolve critical order issues with stakeholders.
• Partner with Sales, Remeasure, Installation, Customer Service, and Warehouse.
• Use data to improve workflows and provide clear leadership visibility.

Skills

Advanced Excel

Data analysis

Communication

ERP familiarity

Education

Bachelor’s degree in business/ops

Tools

ERP systems

CRM systems

Job description

Order Management Manager **** Must be local to Burr Ridge, Illinois

Location: Burr Ridge, Illinois
Company: Next Door & Window
Base Salary: $80,000–$100,000 annually, plus eligibility for performance-based incentives

About Next Door & Window

Next Door & Window is a leading provider of residential window and door replacement. We help homeowners improve the beauty, comfort, and efficiency of their homes through high-quality products, expert installation, and an exceptional customer experience. Our reputation is built on craftsmanship, service, and a commitment to doing the right thing for every customer.

As a growing company, we are focused on continuous improvement, operational excellence, and investing in our people. Our collaborative, hands‑on culture gives team members the opportunity to make a meaningful impact on the homeowner experience and on the performance of the business.

Position Summary

The Order Management Manager leads a team of seven Project Managers and two Contract Specialists responsible for moving each customer project from finalized sale through accurate custom ordering, manufacturer confirmation, material readiness, and installation. This leader establishes the team’s operating standards, balances workload and capacity, coaches performance, resolves critical order‑related escalations, and partners closely with Sales, Remeasure, Installation, Customer Service, and Warehouse teams to protect the installation schedule.

At Next Door & Window, Contract Specialists enter completed sales into the company’s systems, ensure all required sales paperwork and information are received, and support the change‑order process. Project Managers oversee the custom ordering process for each job, including order validation, manufacturer communication, tracking, and installation readiness.

This role is accountable for the team’s speed, accuracy, communication, and ability to identify and resolve risks before they delay or disrupt an installation. The position does not set product pricing or own warehouse inventory; instead, it ensures the Project Management team executes the sales‑to‑installation workflow with discipline and urgency.

Order Management Manager -- Key Responsibilities

• People Leadership: Lead, coach, develop, and hold accountable a team of seven Project Managers and two Contract Specialists. Establish clear expectations, conduct regular one‑on‑ones and performance reviews, support hiring and onboarding, and create development plans that strengthen product knowledge, system discipline, judgment, and execution.
• Order-to-Installation Execution: Own the team’s process from sales‑file completion through installation readiness. Ensure Contract Specialists enter completed sales promptly, verify that required paperwork and information are complete, and support timely change orders. Ensure Project Managers validate specifications and selections, release accurate custom orders, secure manufacturer acknowledgements, track promised dates, and confirm installation readiness.
• Quality and Accuracy: Establish quality‑control practices that reduce preventable order corrections, remakes, missing components, and installation‑day surprises. Review error trends, identify root causes, and use findings to coach team members and improve standard work.
• Workload and Capacity Management: Monitor the sales‑entry queue, file‑completeness issues, change‑order workload, open‑order aging, team capacity, and upcoming installation demand. Assign and rebalance work so that Contract Specialists and Project Managers can manage their workloads effectively and urgent or at‑risk jobs receive timely attention.
• Escalation Management: Lead the resolution of critical order issues involving product discrepancies, supplier delays, damage, customer changes, or installation‑date risk. Ensure timely, factual communication and clear ownership of corrective actions.
• Cross‑Functional Partnership: Partner with Sales, Remeasure, Installation, Customer Service, and Warehouse teams to improve handoffs, maintain visibility into order status, and ensure materials are complete and ready before scheduled installations.
• Process Improvement and Reporting: Use data and team feedback to identify workflow bottlenecks, improve systems and documentation, strengthen communication routines, and provide leadership with clear visibility into readiness, risk, and performance trends.

Order Management Manager-- Required Qualifications

• Five or more years of relevant experience in order management, project coordination, customer operations, purchasing execution, production coordination, or building‑products operations.
• At least two years of experience leading, coaching, or formally supervising a team, ideally in an order‑management, customer‑operations, project‑coordination, or similar execution‑focused environment.
• Demonstrated success managing high‑volume, deadline‑driven work while maintaining strong accuracy and communication.
• Familiarity with ERP, CRM, order‑management, or project‑management systems used in a residential remodeling or building‑products environment.
• Strong ability to analyze operational data, manage competing priorities, solve problems, and make sound decisions under time pressure.
• Bachelor’s degree in business, operations, supply chain, or a related field; equivalent relevant experience is also valued.
• Excellent written and verbal communication skills, with the ability to work effectively across Sales, Remeasure, Installation, Customer Service, Warehouse, and supplier partners.
• Advanced Excel or reporting capability.

Order Management Manager- Key Competencies

The successful candidate will be an accountable, hands‑on leader who can create clarity in a fast‑paced environment. They will combine strong attention to detail with the ability to prioritize, coach others, and address issues before they become customer‑facing problems.

This position requires calm, organized judgment, a continuous‑improvement mindset, and the ability to build productive relationships across departments.

Compensation and Benefits

The anticipated base salary range for this position is $80,000–$100,000 annually, plus eligibility for performance‑based incentives. Actual compensation will be based on relevant experience, qualifications, internal equity, and business needs.

Next Door & Window offers a comprehensive benefits package that includes medical, dental, and vision coverage; a 401(k) plan; paid time off and holidays; and growth and development opportunities.

You will join a collaborative, team‑oriented culture where excellent execution directly improves the experience of our customers and our employees.