Order Fulfillment Coordinator

Sri Healthcare; Northern (KY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Paid Holidays

PTO – Paid Time Off

401(k) with employer match

Flexible Spending Account (FSA)

Job summary

NOVO Health Services is seeking an Order Fulfillment Coordinator to ensure orders are built accurately and on schedule, supporting production and service operations. You will coordinate order processing, manage customer accounts, and facilitate cross-functional communication across internal teams.

Ideal candidates have detail orientation, strong organizational skills, and experience with order management in a fast-paced environment.

Qualifications

• Requires high attention to detail and strong organizational skills.
• Experience with Linen Master software preferred.
• Ability to work effectively in a fast-paced, high-volume environment.
• Excellent interpersonal and communication skills; cross-functional teamwork.
• Knowledge of safety protocols in industrial settings.

Responsibilities

• Monitor and analyze daily orders to guide priority and deadlines.
• Update order status hourly and maintain tracking boards.
• Generate and review customer invoices based on packing slips.
• Set up and maintain customer accounts and portal activity.
• Coordinate with drivers, service and production teams to ensure quality service.
• Communicate order changes to the Customer Service Manager.
• Oversee daily activities of the Scale Operator and routing/delivery instructions.

Skills

Attention to detail

Organizational skills

Cross-functional collaboration

Order management systems

Interpersonal communication

Fast-paced environment

Education

High school diploma or equivalent

Tools

Linen Master software

Job description

Get to know us: NOVO Health Services offers linen management solutions to the healthcare industry.

NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs.

NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system.

NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes.

POSITION SUMMARY:

The Order Fulfillment Coordinator plays a critical role in ensuring that all customer orders are built accurately, completely, and on schedule. This position supports day-to-day production and service operations by coordinating order processing, maintaining customer accounts, and facilitating communication between internal teams. The role requires high attention to detail, strong organizational skills, and excellent cross‑functional collaboration.

ESSENTIAL FUNCTIONS:

• Monitor and analyze daily orders to provide clear direction to the Floor Supervisor regarding item priorities and deadlines.
• Check and update order status hourly; maintain order tracking boards.
• Generate and review customer invoices based on packing slips.
• Set up new customer accounts and maintain existing account details.
• Manage updates and activity within the customer portal.
• Collaborate with Route Sales Drivers, Service, and Production teams to ensure consistent, high-quality service.
• Provide effective problem resolution to customer concerns, promoting customer satisfaction and loyalty.
• Direct and manage the daily activities of the Scale Operator.
• Communicate any order changes or issues to the Customer Service Manager.
• Work with the Shift Manager to monitor filling rates, address delays, and ensure timely fulfillment.
• Ensure all orders are completed accurately and on time.
• Coordinate and direct drivers with routing and delivery instructions.
• Perform other related duties as assigned.

QUALIFICATIONS:

• Strong attention to detail and organizational skills.
• Prior experience with Linen Master software preferred.
• Ability to work effectively in a fast‑paced, high‑volume environment.
• Knowledge of safety protocols and industrial work environments.
• Excellent interpersonal and communication skills; ability to work well with cross‑functional teams.
• Customer‑focused mindset with strong problem‑solving abilities.
• Basic computer proficiency and experience with order management systems.
• High school diploma or equivalent preferred.
• 1–2 years of experience in a manufacturing, production, or service‑oriented environment.
• Prolonged periods of standing and physical activity.
• Must be able to lift, bend, stoop, reach, and carry up to 30 pounds.

What we can offer you as a full‑time associate:

• Competitive pay
• Paid Holidays
• Paid Time Off Program (PTO)
• 401(k) w/Employer Match
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Medical, Dental, and Vision Programs
• Basic Life/AD&D Insurance
• Long‑Term Disability (LTD)

Why work for Novo Health Services?

NOVO Health Services strives to be the employer of choice in the hospital sterile and hygienically clean linen industry. To do that, we provide a safe, positive work environment where our associates experience tremendous growth and related opportunities for advancement.

All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin veteran, or disability status.

We are proud to be an equal opportunity workplace and an affirmative action employer.

Drug-Free Workplace.

NOVO Health Services offers linen management solutions to the healthcare industry. NOVO keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO’s wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO’s regional healthcare linen facilities are HLAC accredited and operate with state‑of‑the‑art processing equipment and processes. NOVO Health Services is the only “one stop shop” service provider in U.S. currently serving all healthcare‑related end markets with both Healthcare Laundry Services as well as Sterilized Reusable Surgical Solutions.