Order Entry Specialist

Core Home; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

Core Home is seeking an Order Entry & Accuracy Specialist in New York to ensure every order is entered and validated quickly and flawlessly. This role demands a high level of precision under pressure and accountability for accuracy across all data points.

You will partner with sales, warehouse, and logistics to confirm details, resolve discrepancies, and maintain clean customer records. A background in order entry and customer service, plus strong MS Office skills, will help you succeed and grow

Qualifications

• Associate's or Bachelor's degree preferred.
• Experience in order entry, order fulfillment, and customer service required.
• Candidates with Paralegal, Healthcare Note Taker, or Rx Associate experience encouraged.
• Proficiency in Microsoft Office Suite.
• Bilingual in English/Spanish is a plus.
• ERP or order management software experience is a plus.

Responsibilities

• Enter and validate purchase orders in the ERP system with zero tolerance for errors.
• Review order details, pricing, and item codes before submission.
• Identify inconsistencies and resolve data issues proactively.
• Communicate with customers to confirm receipt and resolve discrepancies.
• Coordinate with warehouse and logistics for accurate fulfillment.
• Maintain up-to-date customer records in the system.
• Generate and review order accuracy reports and correct issues.
• Support sales with administrative order processing tasks.

Skills

Data entry accuracy

Attention to detail

Customer service

Communication (English/Spanish)

Time management

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

ERP systems

Order management software

MS Office Suite

Job description

Core Home is a leading importer & distributor in the Housewares category. We are committed to delivering exceptional customer service and high-quality products to our clients. We are seeking a highly detail-oriented, accuracy-driven, and results-focused individual to join our team as an Order Entry & Accuracy Specialist.

Job Summary

This role is all about precision under pressure. The Order Entry Specialist will be responsible for entering and validating orders quickly and flawlessly, ensuring every detail is correct, and connecting related information to prevent errors. Accountability, accuracy, and proactive problem-solving are key — you own the accuracy of every order.

Key Responsibilities

• Enter and validate all purchase orders in the ERP system with zero tolerance for errors.
• Ensure speed and accuracy in data entry while maintaining accountability for each order.
• Review and confirm order details, pricing, and item codes before submission.
• Identify inconsistencies and connect data points to resolve issues proactively.
• Communicate promptly with customers to confirm order receipt and resolve discrepancies.
• Collaborate with warehouse and logistics teams to ensure timely and accurate order fulfillment.
• Maintain up-to-date and accurate customer records in the system.
• Generate and review order accuracy reports; proactively correct any inconsistencies.
• Support the sales team with precise administrative tasks related to order processing.

Qualifications

• Associate's or Bachelor's degree preferred.
• Previous experience in order entry, order fulfillment, & customer service is required.
• Candidates with experience as Paralegals, Healthcare Note Takers, or Rx Associates are strongly encouraged to apply, as these roles demonstrate exceptional accuracy, attention to detail, and accountability.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills; English / Spanish bilingual is a plus.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and a customer-centric attitude.
• Time-bound and results driven.
• Strong individual ownership to follow up and follow through.
• Experience with ERP systems or order management software is a plus.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment.