Order Entry Specialist

Creative Financial Staffing, LLC; Lombard (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Order Management Specialist to join a dynamic Illinois team. You will handle domestic and international orders, coordinate logistics, and provide exceptional support to customers, distributors, and internal teams to ensure accurate processing and timely fulfillment.

You'll work with SAP and Salesforce, review pricing against guidelines, and maintain customer data.

Qualifications

• Associate degree preferred, or equivalent combination of education and experience.
• 3-5 years in order management, sales order processing, or related field.
• Experience with ERP systems; SAP experience strongly preferred.
• Experience with CRM systems; Salesforce experience preferred.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent written and verbal communication and ability to manage multiple priorities.

Responsibilities

• Process and manage domestic and international sales orders from receipt through fulfillment.
• Review order pricing and terms to ensure compliance with approved guidelines.
• Collaborate with sales representatives and customers to obtain required order information.
• Coordinate shipment priorities and communicate inventory availability and lead times.
• Work with freight forwarders to arrange shipments, deliveries, pickups, and returns.
• Generate proforma invoices and other order-related documentation.
• Track orders through production, service, and shipping to meet customer expectations and business objectives.
• Maintain and update customer information within SAP and Salesforce.
• Respond promptly to customer inquiries and provide order status updates.
• Support Sales, Service, Operations, and Finance teams with order-related activities.
• Monitor open orders, RMAs, warranty swaps, trade-ins, and pilot testing programs.
• Assist with reporting, pricing updates, process improvements, and documentation development.
• Support training initiatives and continuous improvement efforts within the Order Management team.

Skills

Customer service orientation

Organizational skills

Attention to detail

Time management

Education

Associate degree

Tools

SAP

Salesforce

Microsoft Excel

Job description

Order Management Specialist

Our client is seeking a detail-oriented and customer-focused Order Management Specialist to join their growing team. This role is responsible for managing domestic and international sales orders, ensuring accurate order processing, coordinating logistics, and providing exceptional support to customers, distributors, and internal teams.

The ideal candidate will have experience working with ERP and CRM systems, strong organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.

What You’ll do as the Order Management Specialist:

• Process and manage domestic and international sales orders from receipt through fulfillment.
• Review order pricing and terms to ensure compliance with approved guidelines.
• Collaborate with sales representatives and customers to obtain required order information.
• Coordinate shipment priorities and communicate inventory availability and lead times.
• Work with freight forwarders to arrange shipments, deliveries, pickups, and returns.
• Generate proforma invoices and other order-related documentation.
• Track orders through production, service, and shipping to meet customer expectations and business objectives.
• Maintain and update customer information within SAP and Salesforce.
• Respond promptly to customer inquiries and provide order status updates.
• Support Sales, Service, Operations, and Finance teams with order-related activities.
• Monitor open orders, RMAs, warranty swaps, trade-ins, and pilot testing programs.
• Assist with reporting, pricing updates, process improvements, and documentation development.
• Support training initiatives and continuous improvement efforts within the Order Management team.

Qualifications for the Order Management Specialist:

• Associate degree preferred, or equivalent combination of education and experience.
• 3-5 years of experience in order management, sales order processing, customer service, or a related field.
• Experience with ERP systems; SAP experience strongly preferred.
• Experience with CRM systems; Salesforce experience preferred.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Detail-oriented with a strong customer-service mindset.

Preferred Experience for the Order Management Specialist:

• International order processing and shipping coordination.
• Freight forwarding and logistics coordination.
• Inventory management and lead-time communication.
• Reporting and data analysis.
• Cross-functional collaboration with Sales, Operations, Service, and Finance teams.

Why Consider This Opportunity?

• Join a stable and growing organization.
• Work closely with cross-functional teams and customers around the globe.
• Opportunity to contribute to process improvements and operational excellence.
• Collaborative team environment with opportunities for professional growth.