Order Entry Coordinator - Operations

Marquee Staffing; Irvine (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Marquee Staffing in Irvine, CA seeks an Order Entry Coordinator (Operations) to enter customer orders into the company computer system, ensuring correct prices, part numbers, quantities, and delivery dates.

You will collaborate with Sales, Customer Service, Planning, and Shipping to keep orders on time, maintain clean data, and produce reports; in-office role with standard daytime hours.

Qualifications

• Strong typing and accurate data entry required.
• Great attention to detail and organizational skills.
• Good speaking and writing abilities.
• Proficiency with Microsoft Office, especially Excel.
• Ability to manage multiple orders in a fast-paced environment.
• Familiarity with ERP/order systems is a plus.

Responsibilities

• Enter and update customer orders in the system.
• Double-check prices, part numbers, quantities, and delivery dates.
• Review confirmations for accuracy and completeness.
• Coordinate with Sales, Customer Service, Planning, and Shipping.
• Prepare and share order reports as needed.
• Assist during busy times and month-end close.

Skills

Typing & data entry

Attention to detail

MS Excel

Communication skills

Multi-tasking

Education

High school diploma

Associate’s degree (nice to have)

Tools

NetSuite

SAP

Oracle

Job description

Order Entry Coordinator (Operations) Pay: $20/hr.

Shift: 5:00Am to 1:30Pm Monday-Friday Location: Irvine CA

Job Description

You will help the Irvine, CA team by entering customer orders into the company computer system. Making sure each order is correct (price, part number, quantity, and delivery date). You will also work with other teams so orders go out on time and with no mistakes.

What you will do

• Enter and update orders
• Enter customer orders into the system every day
• Double-check prices, part numbers, quantities, and delivery dates
• Review order confirmations to make sure they are correct
• Fix problems by talking with Sales, Customer Service, or the customer
• Update orders when there are changes, cancellations, or returns
• Keep order paperwork and files neat and easy to find
• Work with other teams
• Talk with Sales and Customer Service to understand what the customer needs
• Work with Planning to make sure materials are available and dates are realistic
• Share updates if an order is delayed or changed
• Work with Shipping to confirm shipping method, carrier, and delivery needs
• Keep data clean and help with reports
• Check open orders to find missing info or mistakes
• Keep customer and product info correct in the system
• Help create and send order reports when needed
• Help during busy times at the end of the month or quarter
• Improve and support
• Look for ways to make order entry faster and reduce mistakes
• Help with special projects when needed
• Fill in for other team members when needed
• Do other tasks as assigned

What you need to know / be good at

• Strong typing and accurate data entry (required)
• Strong attention to detail (required)
• Good speaking and writing skills (required)
• Comfortable using Microsoft Office, especially Excel (required)
• Able to handle many orders in a fast-moving environment
• Able to stay organized and work on more than one task at a time
• Able to work well with Sales, Customer Service, Planning, and Shipping
• Experience with order systems like NetSuite, SAP, or Oracle is a plus

Education and experience

• High school diploma (required)
• Associate’s degree (nice to have)
• 1-3 years of experience in order entry, customer service, sales support, or office support (preferred)

Physical and work setting

In-office

A lot of computer and screen time

Some walking around to get files or supplies

May lift items up to 10-15 pounds sometimes

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