Order Coordinator

Fully Promoted of Lawrence, KS; Lawrence (KS); On-site; USD 19,000 - 22,000; Full time

Benefits offered by this job

Generous PTO

On-the-job training

Growth opportunities

Job summary

Fully Promoted in Lawrence, KS is seeking an organized Order Coordinator to move client orders from approval through production and delivery. You enter orders, coordinate OrderMyGear stores, and communicate with vendors and internal teams to ensure accuracy and an excellent client experience.

The role offers on-the-job training, opportunities to grow, and a path to leadership as the company expands its business.

Qualifications

• Highly organized with strong attention to detail.
• Excellent communication and team help.
• Comfortable using email, spreadsheets, and web-based software.

Responsibilities

• Process and coordinate orders from approval to delivery.
• Coordinate OrderMyGear online stores and gather required information.
• Maintain accurate digital records and support the sales/ops teams.

Skills

Organization

Attention to detail

Communication

Computer skills

Tools

OrderMyGear

Microsoft Excel

Job description

At Fully Promoted, we help organizations build stronger brands through branded apparel and promotional products. But we believe our job goes beyond simply putting logos on products. We help our clients attract, retain, and engage the people who matter most to their organizations.

As our business continues to grow, we are looking for an organized, dependable, and motivated Order Coordinator to join our team. This is an entry-level position with an opportunity to learn our industry, take ownership of important processes, and grow within our organization.

The Role

The Order Coordinator plays an important role in making sure our clients' orders move smoothly from approval through production and delivery.

You will help process apparel and promotional product orders, enter and maintain order information, coordinate online company stores through OrderMyGear, communicate with vendors and internal team members, and help ensure that every order meets our standards for accuracy and client experience.

We're looking for someone who doesn't just want to complete tasks. We want someone who takes ownership, looks for ways to improve how we work, and is interested in developing leadership skills as our company grows.

Key Responsibilities

Order Processing & Coordination

• Process branded apparel and promotional product orders from approval through completion.
• Accurately enter orders, purchase orders, customer information, pricing, product details, decoration information, and other required information into our systems.
• Review orders for accuracy before they are submitted to vendors or production.
• Track orders, production timelines, shipping information, and expected delivery dates.
• Communicate with suppliers and internal team members to keep orders moving forward.
• Identify potential order issues early and help find solutions before they impact the client.
• Assist with receiving, organizing, and coordinating completed orders as needed.

OrderMyGear Store Coordination

• Coordinate the setup, launch, maintenance, and completion of OrderMyGear online stores.
• Work with the sales and operations teams to gather products, pricing, artwork, deadlines, and other information needed to build stores.
• Monitor active stores and help ensure orders are processed correctly after stores close.
• Coordinate store orders with vendors, decorators, and internal team members.
• Help improve our processes for creating and managing online stores as this part of our business continues to grow.

Team & Department Support

• Work closely with Sales, Account Management, and Operations to provide a seamless handoff from sale to fulfillment.
• Maintain accurate and organized digital records for orders and client programs.
• Communicate clearly when information is missing, deadlines are at risk, or assistance is needed.
• Help document and improve processes, checklists, and standard operating procedures.
• Assist the operations team with additional projects and responsibilities as needed.

Leadership & Ownership

You do not need previous management experience for this position. We do, however, expect every member of our team to practice leadership.

That means:

• Taking ownership of your work and following through on commitments.
• Asking questions when something doesn't look right.
• Looking for solutions instead of simply identifying problems.
• Helping teammates succeed.
• Finding opportunities to make our processes better.
• Accepting feedback and using it to improve.
• Helping move our department and company toward our mission, vision, and values.

What We're Looking For

Previous promotional products or apparel experience is not required. We are willing to train the right person.

The ideal candidate:

• Is highly organized and pays attention to details.
• Can manage multiple orders and deadlines at the same time.
• Communicates clearly and professionally.
• Has very good computer skills and comfort working with email, spreadsheets, and web-based software are required.
• Is comfortable learning new software and systems.
• Takes pride in accuracy and completing work correctly.
• Is dependable and follows through.
• Is willing to ask questions and learn from mistakes.
• Enjoys working as part of a team.
• Has a positive, solutions-oriented attitude.
• Wants an opportunity to learn, grow, and take on additional responsibility over time.

Schedule & Compensation

• Full-time position
• $14.00- $16.00 per hour based on experience
• Generous PTO Plan
• On-the-job training
• Opportunity for increased responsibility and professional growth as the company continues to grow

Our Values

Everything we do is guided by six core values:

Brand Stewardship — Protect and elevate every brand.

Integrity — We earn trust through our actions.

Unmatched Client Experience — Create memorable experiences at every touchpoint.

Community Engagement — Make a local impact.

Collaboration — Better together.

Ownership — We take responsibility for outcomes, not just tasks.