Promotional Order Logistics Coordinator

Argon Agency; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Free food & snacks

Free uniforms

Health insurance

Paid time off

Wellness resources

Job summary

A leading promotional products company in West Palm Beach is looking for a Promotional Order Logistics Coordinator to manage the lifecycle of promotional materials. You will serve as the primary contact for clients, ensuring their needs are met from consultation to delivery. The ideal candidate should possess strong project management skills, a creative eye for design, and the ability to negotiate with vendors. This role includes overseeing inventory, quality checks, and logistics coordination to enhance client satisfaction and brand identity.

Qualifications

• Demonstrated ability to manage multiple projects concurrently under tight deadlines.
• Experience in inventory and logistics management.
• Strong communication skills for client and vendor interactions.

Responsibilities

• Act as the primary point of contact for promotional material requests.
• Negotiate lead times and pricing with vendors.
• Oversee production pipelines and quality assurance.

Skills

Project management

Client consultation

Vendor negotiation

Creative design

Tools

Canva

Adobe Photoshop

Job description

Benefits

• Competitive salary
• Flexible schedule
• Free food & snacks
• Free uniforms
• Health insurance
• Paid time off
• Wellness resources

As a Promotional Order Logistics Coordinator, you are the bridge between a client’s vision and the physical product in their hands. You will manage the full lifecycle of promotional collateral from initial consultation and creative mock-ups to vendor sourcing, quality control, and final distribution. This role requires a unique blend of creative eye, meticulous project management, and "get-it-done" logistics grit.

Key Responsibilities

Client Consultation & Account Management

• Act as the primary point of contact for all incoming promotional material requests (e.g., apparel, drinkware, tech gadgets, and custom builds).
• Consult with clients to understand their brand guidelines, event timelines, and budget constraints.
• Provide expert recommendations on product trends, material durability, and printing methods (screen printing, embroidery, sublimation, etc.).

Sourcing & Vendor Relations

• Navigate our network of partnered vendors to find the highest quality products at the most competitive price points.
• Negotiate lead times and pricing to ensure projects remain profitable and meet strict deadlines.
• Stay updated on industry trends to offer "outside-the-box" custom promo items that set our clients apart.

Design Mock-ups & Quoting

• Develop digital mock-ups (using internal tools such as Canva, Adobe Photoshop, Pacdora) to show clients how their logo/artwork will appear on the selected merchandise.
• Draft comprehensive quotes, ensuring all costs, including setup fees, shipping, and rush charges are clearly communicated and approved.
• Manage proofing cycles, obtaining final client sign-offs before moving to production.

Quality Assurance & Logistics

• Oversee the production pipeline, tracking orders to ensure vendors stay on schedule.
• Perform Quality Assurance (QA) checks on physical samples or incoming shipments to ensure color accuracy and print integrity.
• Coordinate shipping logistics, including domestic and international freight, white-glove delivery, or multi-location dropshipping.

Inventory & Warehouse Management

• Manage onsite inventory for recurring items (like uniforms or standard swag) to ensure stock levels never hit zero.
• Organize storage solutions for client-specific materials, ensuring items are labeled and easy to retrieve for sudden requests.

You aren't just ordering pens, you are protecting the brand's physical identity. Your ability to turn a vague request into a high-quality tangible product is what keeps our clients coming back.