Oracle ERP Project Coordinator / PM

Buxton Consulting; Village of Farmingdale (NY); Remote; USD 90,000 - 120,000; Full time

Job summary

Buxton Consulting is seeking an ERP program coordinator to manage interconnected schedules and governance for an Oracle E‑Business Suite deployment. This role has no delivery authority; you will maintain the plan, chase open items, prepare the decision log, and support go/no-go gates through go-live and hypercare with weekly status updates.

Remote role with travel to Farmingdale for events; reports to Senior IT Director, Business Systems, and collaborates with track leads, business analysts, and

Qualifications

• Five or more years coordinating or managing enterprise resource planning implementations.
• Hands-on Oracle E-Business Suite experience. Release 12 preferred.
• Has built and maintained a dependency-linked schedule in Microsoft Project, including critical path and float.
• Has worked inside a Conference Room Pilot delivery model across multiple cycles.
• Working level JIRA skills: versions, filters, dashboards and bulk edits.
• Cutover planning and go-live coordination on at least one production implementation.
• Clear written status reporting to an executive audience.

Responsibilities

• Maintain one schedule with dependencies, durations and named owners. Republishes weekly with float against the go-live date.
• Keep a fix version and a due date on every open JIRA item. Chases unassigned items to an owner.
• Maintain one readiness status per interface, updated weekly, covering the Oracle and non-Oracle applications.
• Produce a one-page weekly status: milestone dates, float, risks, decisions needed and exceptions carried.
• Prepare the agenda, the decision list and the pre-read for the steering committee. Record outcomes.
• Track every open decision with a requester, a decider and a required by date. Escalates at ten working days.
• Assembles the evidence against written criteria for both go and no-go gates.
• Owns the cutover runbook and coordinates the rehearsal.
• Publishes defect burn-down and coordinates daily triage during test events.
• Keeps the risk register current and escalates anything scoring above the agreed threshold.

Skills

Coordinating ERP implementations

Oracle E-Business Suite (R12)

Microsoft Project (critical path)

Conference Room Pilot

JIRA

Cutover planning

Executive status reporting

Tools

Oracle E-Business Suite (R12)

Microsoft Project

JIRA

Job description

Role Summary

Our client's Integrated Electronics program runs eight functional tracks through repeated Conference Room Pilot cycles toward a go-live. The tracks are delivering. What has no single owner is the work that sits between them: keeping one plan current, tying open items to dates, tracking interface readiness, preparing the governance gates and publishing one honest status every week.

This role takes that work. It is a coordination role with no authority over delivery. The people doing functional and technical work keep doing it exactly as they do now, and every decision they make today stays with them.

Duration From start through go-live and hypercare exit

Location Remote, with travel to Farmingdale for test events, cutover and go-live

Reports to Senior Information Technology Director, Business Systems

Works alongside Business lead, business analyst directors, development lead, database lead and the eight track leads

Responsibilities

• The integrated plan Maintains one schedule with dependencies, durations and named owners. Republishes weekly with float against the go-live date.
• Open item tracking Keeps a fix version and a due date on every open JIRA item. Chases unassigned items to an owner.
• Integrations register Maintains one readiness status per interface, updated weekly, covering the Oracle and non-Oracle applications.
• Weekly status One page every week: milestone dates, float, top risks, decisions needed and exceptions carried.
• Steering committee support Prepares the agenda, the decision list and the pre-read. Records outcomes.
• Decision log Tracks every open decision with a requester, a decider and a required by date. Escalates at ten working days.
• Go or no-go gates Assembles the evidence against written criteria for both checkpoints.
• Cutover runbook Owns the document and coordinates the rehearsal.
• Defect burn-down Publishes the trend and coordinates daily triage during test events.
• Risk register Keeps it current and escalates anything scoring above the agreed threshold.

Out of Scope

Stated explicitly so the role can be introduced without disrupting a team that is already delivering.

• Functional decisions – Track leads and subject matter experts
• Design, build and configuration – Development lead and the database team
• Test content and scripts – Track leads and the test owner
• Approving scope changes – Steering committee. The coordinator prepares the assessment.
• Line management – Nobody reports to this role
• Vendor relationships – Existing owners

• Day 5 – One view of everything open, drawn from JIRA and the event report outs, with an owner and a target date against each item.
• Day 20 – The plan walked with every track lead, with durations, dependencies and owners agreed track by track.
• Day 30 – Plan baselined. First weekly status published. Decision log running.
• Day 45 – Integrations readiness register live, with a named owner and target date per interface.
• Day 60 – Cutover runbook drafted, including interface restart steps and rollback points.
• Day 90 – Both go or no-go gates prepared against written criteria.

Required Experience

• Five or more years coordinating or managing enterprise resource planning implementations.
• Hands-on Oracle E-Business Suite experience. Release 12 preferred.
• Has built and maintained a dependency-linked schedule in Microsoft Project, including critical path and float.
• Has worked inside a Conference Room Pilot delivery model across multiple cycles.
• Working level JIRA skills: versions, filters, dashboards and bulk edits.
• Cutover planning and go-live coordination on at least one production implementation.
• Clear written status reporting to an executive audience.

Preferred Experience

• Multi-site or multi-plant rollout experience.
• Manufacturing background, ideally aerospace and defense.
• Data conversion cycle experience, including completeness and accuracy reporting.
• Exposure to a manufacturing execution system integration.
• Familiarity with Oracle Projects, Project Contracts and Project Manufacturing.

Success Measures

• Plan currency – Baselined within 30 days and updated every week without exception.
• Traceability – Every open item carries a fix version and a due date.
• Nothing carries silently – No item open across two consecutive events without an escalation.
• Gates are evidenced – Both go or no-go decisions run against written criteria with the evidence assembled in advance.
• Reporting rhythm – Weekly status published on the same day every week.

Buxton Consulting is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.