OR Supplies Coordinator

Hugh Chatham Memorial Hospital; Ardmore (NC); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Day 1 Health Coverage

25 Days PTO per year

Parental Leave

Employer retirement contributions

Education reimbursement

Job summary

Advocate Health is seeking an inventory specialist for Surgical Services in Winston-Salem, NC. The role focuses on ordering, receiving, and distributing equipment and supplies for operating rooms, while maintaining accurate stock levels and supporting CMS-imposed tracking requirements.

You will work with clinical staff and vendors to ensure timely delivery, proper documentation, and adherence to internal auditing standards, supporting high-quality patient care.

Qualifications

• High School Diploma required.
• 2 years inventory management experience.
• Prior hospital inventory training preferred.

Responsibilities

• Accurately requisition supplies to meet demand and control costs.
• Maintain designated locations for OR supplies and ensure FIFO usage.
• Coordinate with vendors for returns, recalls, and product evaluations.
• Gather inventory for each operating room case (approx. 20 cases daily).
• Enter implant tracking data daily to CMS tracking systems and assist billing.

Skills

Inventory management

Vendor liaison

Education

High School Diploma

Tools

PeopleSoft

TrackCore CMS

Job description

Department: 11900 Wake Forest Baptist Medical Center - General Stores and Central Supply

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Varies

Pay Range: $21.85 - $32.80

Position Highlights:

• Location: Winston Salem, North Carolina
• Full Time

What We Offer:

• Day 1 Health Coverage:Choose from either copay or HSA-eligible health insurance options with coverage starting on your first day of work.
• Generous PTO:Accrual starts at up to 25 days/year, to be used for vacations, sickness, holidays, and personal matters.
• Parental Benefits:Six weeks paid birthing-mother maternity leave & four weeks paid parental leave for non-birthing parents.
• Retirement: Up to 7% employer-paid retirement contributions
• Education Reimbursement: We invest in your professional growth, offering up to $2,500 per year towards a bachelor's degree and up to $5,000 per year towards a graduate degree.

Job Summary:

Orders, receives and distributes equipment and supplies utilized in Surgical Services. Controls operating cost by requisitioning adequate inventory level based on utilization. Works with clinical staff and meets with surgeons to determine optimum inventory levels to meet their needs. This position is responsible for maintaining department inventory database to reflect accurate inventory values. Conducts monthly inventory cycle counts to ensure department meets Internal Auditing standards. Responsible for daily gathering (picking) of needed inventory supplies and instruments for each individual operating room case. Serves as a resource to all staff within the department for any supplies and /or equipment issues. Requests appropriate FDA approvals and any supplemental Medicare charge codes prior to any new generic supplies or equipment being brought into the department for use. Contacting and interacting routinely with vendors to obtain information on new products, product changes, samples, evaluation of products, back orders, special promotions, alternate products, etc. Manages proper documentation of service specific high dollar inventory Manages Trackcore data base as required by CMS requirements for tracking biological and non biological implants; while ensuring proper billing for these items

What You'll Need:

• High School Diploma Required
• 2 years of inventory management experience.
• Prior hospital inventory training preferred

What You'll Do:

• Ensures the highest possible level of service to the Surgical Services Department through accurate acquisition of required supplies while striving to adhere to the department budget. Accurately performs PeopleSoft on-line purchases by providing correct accounts numbers, product information and prices. Works to control operating costs and maintain optimum inventory levels by requisitioning supplies based on utilization and item order history to prevent over stocking, stock-outs, shortages, or cancellation of a surgical case.
• Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the operating room. Rotates all inventory to promote first in, first out usage. Actively removes all expired inventory and addresses short dated supplies on a daily basis. Utilizes 'Just in time' inventory skills whenever possible to improve inventory turns. Conducts monthly inventory cycle counts and actively adjusts class item numbers to reflect accurate on hand quantities. Requests class item number in a timely manner for all items added to inventory. Inactivates any unneeded class item numbers. Keeps shelves properly labeled and updated with current information.
• Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Recommends to clinical staff any inventory changes or adjustment that can help prevent inventory losses due to low or no usage. Resolves manufacturer recalls as quickly as possible to promote patient safety. Requests appropriate FDA approvals and any supplemental Medicare charge codes prior to any new generic supplies or equipment being brought into the department for use. Contacting and interacting routinely with vendors to obtain information on new products, product changes, samples, evaluation of products, back orders, special promotions, alternate products, etc.
• Responsible for daily gathering (picking) of needed inventory supplies for each individual operating room cases. This position is required to pick at least 4 /5 cases per hour or approximately 20 cases daily with no more than 4 valid concerns reported by the clinical staff each month to the Manager or Supervisor.
• Responsible for encoding all service specific specially implants ordered and received into the tracking database each day as required by the Nurse implant Manager and Implant Manager to meet the needs of our clinical staff. As well as working with the operating room billing staff to ensure these products are billed to the patients.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.