Materials Coordinator

Talentify; Winston-Salem (NC); On-site; USD 59,600,000 - 89,401,000; Full time

Job summary

Advocate Health in North Carolina is seeking a Supply Chain/Materials Associate for the Operating Room, supporting purchase requests, inventory control and vendor coordination.

You will rotate inventory, maintain par-stock, process orders, and help ensure patient safety by managing supplies and recalls. 40-hour week, some weekends, on-site with benefits eligibility.

Qualifications

• High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.
• Associate's degree preferred.
• Experience with inventory control and vendor coordination is a plus.

Responsibilities

• Perform accurate PeopleSoft on-line purchase requests and monitor budget.
• Maintain OR par-stock and distribute supplies across sites.
• Rotate inventory, remove expired items, and conduct monthly counts.
• Coordinate with vendors to return overstocked items and handle recalls.
• Resolve order issues: backorders, errors, price and invoice discrepancies.
• Maintain clean work areas and organize par stock locations.
• Schedule meetings with vendors and hospital departments as needed.
• Ensure prompt processing of perishable items and express packages.

Skills

Good writing & basic math

Strong computer skills

Detail oriented

Multitasking ability

Education

High School diploma or equivalent

Associate's degree preferred

Tools

PeopleSoft

Job description

Department:

12052 Enterprise Corporate - Supply Chain: Operations Wake

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

5 days a week Monday-Saturday 8:00 AM to 4:30 PM

Occasional weekends

Pay Range:

$20.80 - $31.20

EDUCATION/EXPERIENCE: High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials. Associate's degree preferred. LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A ESSENTIAL FUNCTIONS: 1. Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. Works to control operating room costs and maintain optimum inventory levels. 2. Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room. 3. Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Works daily to keep the inventory database up to date and accurate for all current and newly added supplies. 4. Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls as quickly as possible to promote patient safety. Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary. 5. Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies. 6. Maintains clean and orderly work areas. Helps to organize and maintain all par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements. 7. Works as a team with co-workers to promote a cooperative work environment. Demonstrates and supports Lifewings and ICARE principles. Serves as a teacher and mentor to others. 8. Schedules meetings with vendors and other hospital department managers, as needed. Ensures accurate and complete accounting of all incoming freight. 9. Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries. 10. Additional job duties may require transport of other material throughout the facility including, but not limited to mail and linen. SKILLS/QUALIFICATIONS: Good writing and basic math skills Strong computer skills Solid oral, written and listening communication skills Detail oriented and strong organization skills Ability to multitask Ability to move supplies and materials WORK ENVIRONMENT: Possible exposure to infections and contagious diseases Potential exposure to hazards for electrical/mechanical/power equipment Subject to cuts from opening boxes Occasional exposure to unpleasant patient and unit elements Subject to many interruptions Occasional pressure due to multiple calls and inquiries Frequently works behind Red Line (Sterile Equipment). Required protective equipment: eye/face protection, OR greens, sterile/non-sterile gloves, shoe covers. Office, hospital and floor environment PHYSICAL REQUIREMENTS: 0% 35% 65% to to to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.; please ask a Recruiter for more information during an interview.)

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.