Materials Coordinator

aah; Winston-Salem (NC); On-site; USD 28,654,000 - 42,981,000; Full time

Job summary

Advocate Health is hiring for an on-site Materials/Purchasing position in the OR supply chain. You will manage purchase requests via PeopleSoft, control costs, and ensure inventory levels across operating rooms are accurate and well-organized.

The role requires a high school diploma with 1 year of purchasing/shipping/receiving experience; an associate degree is preferred. Schedule is Mon-Fri, 8:00 am–4:30 pm with some weekends/holidays. 40 hours/week.

Qualifications

• Good writing and basic math skills.
• Strong computer skills.
• Solid oral, written and listening communication skills.
• Detail oriented and strong organization skills.
• Ability to multitask.
• Ability to move supplies and materials.

Responsibilities

• Performs accurate PeopleSoft on-line purchase requests while adhering to budget.
• Ensures service-specific OR par-stock and generic supplies are maintained for distribution.
• Rotates inventory, eliminates expired items, conducts monthly counts, keeps inventory database accurate.
• Interacts with vendors to return overstocked/obsolete supplies; assists with recalls.
• Resolves order issues (backorders, errors, price discrepancies).
• Maintains clean, organized par stock locations; follows Joint Commission standards.
• Collaborates with team to promote a positive work environment; mentors others.
• Schedules vendor meetings and tracks incoming freight accounting.
• Manages item flow: perishable, express packages, ground deliveries.

Skills

Writing & math

Computer skills

Communication skills

Detail oriented

Multitask

Move supplies

Education

High School diploma + 1 year experience

Associate's degree preferred

Job description

Department:

12052 Enterprise Corporate - Supply Chain: Operations Wake

Status:

Full time

Benefits Eligible:

Yes

Hou rs Per Week:

40

Schedule Details/Additional Information:

Monday- Friday 8am- 4:30PMOccasional Weekends and Holidays

Pay Range:

$20.80 - $31.20

EDUCATION/EXPERIENCE:

High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.Associate's degree preferred.

ESSENTIAL FUNCTIONS:

1. 1. Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. Works to control operating room costs and maintain optimum inventory levels.
2. 2. Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.
3. 3. Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Works daily to keep the inventory database up to date and accurate for all current and newly added supplies.
4. 4. Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls as quickly as possible to promote patient safety. Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary.
5. 5. Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.
6. 6. Maintains clean and orderly work areas. Helps to organize and maintain all par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements.
7. 7. Works as a team with co-workers to promote a cooperative work environment. Demonstrates and supports Lifewings and ICARE principles. Serves as a teacher and mentor to others.
8. 8. Schedules meetings with vendors and other hospital department managers, as needed. Ensures accurate and complete accounting of all incoming freight.
9. 9. Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries.
10. 10. Additional job duties may require transport of other material throughout the facility including but not limited to mail and linen.

SKILLS/QUALIFICATIONS:

• Good writing and basic math skills.
• Strong computer skills.
• Solid oral, written and listening communication skills.
• Detail oriented and strong organization skills.
• Ability to multitask.
• Ability to move supplies and materials

WORK ENVIRONMENT:

• Possible exposure to infections and contagious diseases.
• Potential exposure to hazards for electrical/mechanical/power equipment Subject to cuts from opening boxes.
• Occasional exposure to unpleasant patient and unit elements.
• Subject to many interruptions Occasional pressure due to multiple calls and inquiries.
• Frequently works behind Red Line (Sterile Equipment).
• Required protective equipment: eye/face protection, OR greens, sterile/non-sterile gloves, shoe covers.
• Office, hospital and floor environment.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performanceBenefits and morePaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramNote: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest Unive