Ops & Strategy Associate — AI Finance Startup

Arcafeed (Acq. by Whop); Palo Alto (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

ArcaLabs, the team behind Arcafeed (acquired), is hiring in Palo Alto to build and scale the founding squad. You will own finance, contracts, and people operations while supporting fundraising and ongoing business operations in a fast-paced startup environment.

Based in Palo Alto, you will coordinate with executives, manage vendor relationships, and help ensure secure, compliant processes as the company grows and expands its AI-driven finance tools for investment banking and enterprise clients.

Qualifications

• 1–4 years in ops, bizops, IB/consulting, or a founder's office at an early-stage startup.
• Comfort with bookkeeping basics and Excel/Sheets.
• Extreme ownership, discretion with sensitive information.

Responsibilities

• Run the C-suite's operating cadence across Palo Alto and NYC.
• Own back-office finance with provider Every.io: monthly close review, expense categorization, AP/AR, invoicing customers, and collections.
• Track and pay commissions across AEs, fractional GTM contractors, and advisors, keeping attribution and payouts accurate.
• Manage contracts end to end: NDAs, customer license agreements, contractor and data purchase agreements, renewals, and a clean contract repository.
• Support compliance and security work (SOC 2 evidence collection, vendor reviews, customer security questionnaires).
• Run people ops: onboarding and offboarding, payroll changes, benefits setup, and hiring coordination.
• Support fundraising: data room, investor updates, cap table hygiene, and diligence requests.
• Own special projects as the company scales: pricing analysis, pipeline and revenue reporting, vendor negotiations, and new initiatives.
• Keep the Palo Alto office running: vendors, supplies, events, snacks, and visitors.

Skills

Excel/Sheets

Contract reading

Discretion & ownership

Bookkeeping basics

Tools

QuickBooks

Job description

ArcaLabs, the team behind Arcafeed (acquired), is hiring in Palo Alto to build and scale the founding squad. You will own finance, contracts, and people operations while supporting fundraising and ongoing business operations in a fast-paced startup environment.

Based in Palo Alto, you will coordinate with executives, manage vendor relationships, and help ensure secure, compliant processes as the company grows and expands its AI-driven finance tools for investment banking and enterprise clients.