OPS REGULATORY SPECIALIST I - 79900561

State of Florida; Tallahassee (FL); Presencial; USD 38.000 - 60.000; Jornada completa

Descripción de la vacante

Florida is seeking an OPS Regulatory Specialist I to perform regulatory administrative tasks, including opening, sorting, and preparing mail for the Bureau of Central Intake and Licensure. You will manage submissions for imaging and ensure quality checks within the OnBase system.

You will support the Regulatory Program Administrator and handle related duties while adhering to licensing and document management practices.

Formación

• Experience following established policies and procedures.
• Familiarity with licensing and document management systems is preferred.
• Ability to plan, organize and coordinate work activities.
• Experience with clerical, mail processing or document handling tasks.

Responsabilidades

• Open, sort, prep and de-prep mail for intake and processing.
• Sort applications by profession and transaction in the licensing workflow.
• Prepare submissions for digital imaging in the document management system.
• Conduct imaging and quality checks on documents in the imaging system.
• Identify questionable submissions for supervisor review and guidance.
• Support the Regulatory Program Administrator in daily operations.
• Perform other related duties as assigned.

Conocimientos

Follow policies and procedures

Licensing system knowledge

Planning and organizing

Follow complex policies

Clerical/mail/document handling

Lifting up to 25 pounds

Herramientas

OnBase

Descripción del empleo

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885256

Agency: Business and Professional Regulation

Working Title: OPS REGULATORY SPECIALIST I - 79900561

License efficiently. Regulate fairly. Florida counts on the Department of Business and Professional Regulation (DBPR) to ensure important matters are handled well. Responsibilities range from ensuring the safety of food service, maintaining the integrity of real estate transactions, furthering the transparency of condominium governance, and overseeing the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.DBPR’s stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, DBPR oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website:http://www.myfloridalicense.com/DBPR/.

The Work You Will Do:

This position performs regulatory administrative work as it pertainst to opening, sorting, preparing and deprepping all mail coming into the Department through the Bureau of Central Intake and Licensure, Intake Unit.

Your Specific Responsibilities:

The incumbent in this position performs the following work and other related activities:

• Reviews, extracts and sorts all incoming department mail as outlined by unit operating procedures. Serves as an expert on independently determining and sorting applications based on the profession and transaction.
• Prepares all submissions during the sorting processes for digital imaging into the agency’s document management system.
• Performs imaging and quality assurance checks as assigned of documents imaged into the document imaging system.
• De-preps documents ensuring checks and special documents are extracted from batches as required, preparing for transfer to other units for processing and/or records maintenance.
• Operates machinery necessary to process requests that may include copy machines, letter opening machines, computer equipment, etc.
• Alert the Regulatory Consultant of any questionable submissions which are not identifiable through the OnBase system for further inspection and direction.
• Provides support to the Regulatory Program Administrator relevant to daily operations
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Must be able to follow established policies and procedures.
• Knowledge of licensing and document management systems preferred.
• Ability to plan, organize and coordinate work activities.
• Ability to follow complex established policies and procedures.
• Must have experience performing clerical, mail processing, or document handling tasks.
• Ability to lift and move up to 25 pounds.

Preferred:

• This advertisement may be used to fill current and future vacancies for up to six months from date of opening.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration

If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education are required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information.

The Florida Department of Business and Professional Regulation requires all job applicants, interns, volunteers and contractors to pass a Level 2 background check as per Chapter 435, Florida Statutes which consists of fingerprinting and a check of local, state, and national law enforcement records. Employees will be retained in the state and national rap back program, providing real-time arrest hit notifications. This check must be completed before you can start working or contracting.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Florida Department of Business & Professional Regulation is committedto increasing recruitment and hiring of individuals with disabilities andimproving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at [phone]. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current retirement benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.