OPS Patient Registration

University of Florida; Gainesville (FL); On-site; USD 18,000 - 26,000; Full time

Job summary

The University of Florida's Dermatology Department on Main Campus in Gainesville seeks a Patient Registration specialist to accurately register patients, verify demographics, and ensure data is complete and compliant.

This role requires HIPAA awareness, excellent customer service, and proficiency with EMR/LIS systems; you will support laboratory operations and coordinate with insurance verification and authorizations to keep patient records up to date.

Qualifications

• High school diploma or GED required.
• Experience in patient registration or medical office preferred.
• Knowledge of HIPAA and patient confidentiality.

Responsibilities

• Register patients accurately and update demographics in EMR/LIS.
• Verify patient identity and review physician orders.
• Verify insurance eligibility and obtain authorizations.
• Maintain confidentiality and scan documents.
• Monitor registration work queues and participate in meetings and quality initiatives.

Skills

Patient registration

Data entry

Customer service

Medical terminology

HIPAA compliance

Education

High School Diploma or GED

Associate degree

Tools

EMR

LIS

Practice management software

Microsoft Office

Job description

Job no: 541829
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 29350000 - MD-DERMATOLOGY

Classification Title:

High School Diploma or GED.

Job Description:

The Department of Dermatology, Division of Dermathopathology is hiring for Patient Registration. This position is responsible for accurately registering patients, verifying insurance coverage, collecting demographic and billing information, obtaining authorizations when required, and ensuring all specimen and patient information is complete and compliant before processing. The specialist plays a vital role in supporting efficient laboratory operations, delivering exceptional customer service, and maintaining the integrity of patient records while adhering to HIPAA and regulatory requirements.

Patient Registration & Demographic Management

• Perform accurate patient registration and update demographic information in the electronic medical record (EMR) and laboratory information system (LIS).
• Verify patient identity using established procedures.
• Review and validate physician orders, requisitions, and patient information for completeness.
• Ensure pathology specimens are matched accurately to patient records.
• Resolve registration discrepancies before specimen processing.Perform a Quality Control check of all assigned cases.

Insurance Verification & Authorization

• Verify insurance eligibility, benefits, and coverage prior to laboratory services.
• Obtain and document referrals, prior authorizations, and pre-certifications as required.
• Maintain accurate documentation of insurance information and authorization approvals.

Documentation & Compliance

• Maintain patient confidentiality in accordance with HIPAA and organizational policies.
• Scan, upload, and maintain registration documents, insurance cards, and patient forms.
• Ensure compliance with laboratory accreditation standards and regulatory requirements.

Administrative Support

• Monitor registration work queues and resolve incomplete accounts.
• Participate in departmental meetings, training sessions, and quality improvement initiatives.

$16.00/hour

Required Qualifications:

High school diploma or GED required.

Preferred:

• Associate degree in Healthcare Administration, Business, or related field preferred.
• 1-2 years of patient registration, medical office, laboratory, or healthcare administrative experience preferred.
• Experience with pathology, dermatology, or laboratory services highly desirable.
• Experience verifying insurance eligibility and obtaining prior authorizations preferred.
• Strong understanding of medical terminology, insurance plans, and patient registration processes.
• Knowledge of HIPAA regulations and patient confidentiality requirements.
• Excellent customer service and interpersonal communication skills.
• Strong attention to detail and accuracy in data entry.
• Ability to prioritize tasks and work efficiently in a fast-paced healthcare environment.
• Proficiency with EMR, practice management systems, Microsoft Office, and laboratory information systems.
• Ability to work independently and as part of a multidisciplinary team.

Health Assessment Required:

Health Assessment Required: No

Advertised: 26 Oct 2026 Eastern Daylight Time
Applications close: 03 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.