Ops & Exec Assistant — AI Startup (High-Impact)

Airsignal; United States; Remote; USD 65,000 - 100,000; Full time

Benefits offered by this job

Job summary

Airsignal, a seed-stage startup focused on AI-driven data insights, is seeking an organized Operations & Executive Assistant to support the CEO and streamline internal systems. You’ll manage calendars, coordinate communications, and help build out processes and automation.

This role offers visibility across teams, requires proactive project coordination, careful documentation, and comfort with ambiguity in a fast-paced environment.

Qualifications

• Experience in operations or executive support at startups.
• Strong written and verbal communication.
• Ability to manage multiple projects and teams.
• Familiarity with Notion, Slack, and cloud suites.
• Comfort with ambiguity and problem solving.

Responsibilities

• Provide high-level executive support including calendar management and communications coordination.
• Own operational logistics: scheduling, notes, policy drafting, onboarding checklists, cross-functional coordination.
• Manage and improve internal systems, including folder structures and automation flows.
• Conduct research to support company decisions, from vendor evaluations to cost analyses.
• Assist with light GTM tasks such as drafting customer-facing copy or compiling contact lists.

Skills

Executive support

Operations management

Project coordination

Communication

Cross-team collaboration

Tools

Notion

Slack

Google Workspace

Microsoft 365

n8n

RBAC

MDM

Job description

Airsignal, a seed-stage startup focused on AI-driven data insights, is seeking an organized Operations & Executive Assistant to support the CEO and streamline internal systems. You’ll manage calendars, coordinate communications, and help build out processes and automation.

This role offers visibility across teams, requires proactive project coordination, careful documentation, and comfort with ambiguity in a fast-paced environment.