OPS Budget Analyst - 31902012

State of Florida; Tallahassee (FL); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

Florida Division of Emergency Management in Tallahassee is seeking an OPS Budget Analyst to support the Fiscal Operations Unit. The role involves analyzing and tracking the bureau's budget, contractual services, and FEMA grant management costs.

The analyst will collaborate with Grant Managers and federal officials, support staffing plan updates, and prepare reports for leadership on program performance and budget amendments as needed.

Formación

• Four years of professional experience in Finance, Accounting, Contractual Management, or related fields (degree may substitute).
• FCCM certification required at time of employment.

Responsabilidades

• Analyze and track the bureau budget, contractual services, and management costs under FEMA grants.
• Coordinate with Grant Managers and federal/state partners on budget reporting and grant closeout procedures.
• Assist in updating staffing plans and preparing for budget amendments as needed.
• Prepare reports for leadership on budget status and program performance.

Conocimientos

Budget analysis

Financial management

Contract management

Microsoft Office

Data analysis

Communication

Educación

Bachelor's degree or higher

FCCM certified

Herramientas

Microsoft Excel

Microsoft Word

PowerPoint

Descripción del empleo

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886469

Agency: Division of Emergency Management

Working Title: OPS Budget Analyst - 31902012

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) leads the state’s preparedness, response, recovery, and mitigation efforts for natural and man-made disasters. Working closely with federal, state, and local partners, FDEM coordinates emergency operations, supports resilient communities, and helps safeguard the people of Florida.

Position Overview and Responsibilities:

This position serves as an OPS Budget Analyst in the Fiscal Operations Unit of the Bureau of Mitigation, and will assist the Fiscal Operations Manager in analyzing, tracking, and managing the bureau’s budget, contractual services, and use of management costs authorized under the applicable federal mitigation grant programs. Duties include, but are not limited to:

• Perform duties in compliance with applicable federal and state laws, rules, and procedures.
• Work with the bureau’s Grant Managers and theBureau of Financial Management to accurately track state management costs awarded under FEMA Hazard Mitigation Assistance grants.
• Work with bureau’s Grant Managers and federal officials to initiate applications for federal assistance, request awarded state management costs, and grant closeout procedures under FEMA Hazard Mitigation Assistance grants.
• Act as liaison between FEMA and the Agency as needed.
• Assist the Fiscal Operations Manager in managing and updating the bureau’s staffing plan, including preparing for budget amendments as needed.
• Compile all data in a logical and efficient format and providereports to the Fiscal Operations Manager and Bureau of Mitigation leadership.
• Review programs, services, forms and reports, historical data, and confers with management and users to identify problems and improvements.
• Perform duties as assigned by the Fiscal Operations Manager and the bureau's leadership.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Ability to plan, develop, and administer comprehensive internal processes related to financial management and budgeting.
• Knowledge of FEMA’s Hazard Mitigation Assistance program rules and policies.
• Knowledge of the reimbursement of management and administrative costs specifically, as they are associated with administering the FEMA Hazard Mitigation Assistance programs.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Skilled in the use of the Microsoft Office, which would include developing and manipulating spreadsheets in Microsoft Excel, drafting documents/reports in Microsoft Word on current statuses of projects/issues, and developing presentations for external and internal stakeholders.
• Ability to utilize problem-solving techniques and conduct fact-finding research.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively with others verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of the fundamentals of grants management and compliance with Section 215.97 and 215.971, Florida Statutes.

Minimum Qualifications:

• A minimum of four years' professional experience in the areas of Finance, Accounting, Contractual Management, or other related fields. A post‑secondary degree may be used as an alternative for years of experience on a year-for-year basis.
• Valid Florida Certified Contract Manager (FCCM) certification at the time of employment.

Special Notes:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.