Quality Control Specialist - 31001656

State of Florida; Tallahassee (FL); Presencial; USD 45.000 - 55.000; Jornada completa

Descripción de la vacante

Florida Division of Emergency Management, Bureau of Mitigation, is seeking a Quality Control Specialist in Tallahassee to support financial reporting and subgrant administration for mitigation programs. You will review budgets, reimburse subgrantees, and ensure compliance with state and federal guidelines.

The ideal candidate has at least 4 years in financial management or contract management, proficiency in Microsoft Office, and FCCM certification or commitment to obtain within 12 months.

Formación

• 4+ years in Financial Management, Contract Management or Operations or equivalent related field.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook) and ability to learn FDEM enterprise systems.
• FCCM certification or willingness to obtain within 12 months.

Responsabilidades

• Assist the Mitigation Fiscal Operations Unit with financial reporting and quality control of mitigation activities.
• Review subgrant agreements and reimbursement payments for accuracy and compliance.
• Process payments and coordinate reimbursements with Financial Specialists.
• Enter new award budgets and maintain subgrant and obligation budgets in state systems.
• Provide training and guidance on quality control of contracts and payments.
• Assist tracking of local match for HMGP projects for quarterly reporting.

Conocimientos

Financial management

Contract management

Operations management

Reporting

Reconciliation

Communication skills

Travel readiness

Microsoft Office

Disaster response readiness

Educación

Bachelor's degree or higher

FCCM certification or willingness to obtain within 12 months

Herramientas

MS Office (Excel, Word, Outlook)

FDEM financial systems

FLAIR

Subgrant management software

Descripción del empleo

Requisition No: 879612 Agency: Division of Emergency Management Working Title: Quality Control Specialist - 31001656 Pay Plan: CS Exempt (EOG) Position Number: 31001656 Salary: $50,302.80 Posting Closing Date: 11/16/2026 Total Compensation Estimator Tool Quality Control Specialist Bureau of Mitigation Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, "Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida", along with our vision of "Leading the Profession in building prepared and resilient communities".

Position Overview And Responsibilities

• Assist the Mitigation Fiscal Operations Unit by providing financial reporting assistance and quality control of the mitigation program activities.
• Provide financial and quality control review of all subgrant agreements and reimbursement payments.
• Process payments and work with the bureau’s Financial Specialists to accurately reimburse subgrantees.
• Enter new award budget, project information, and maintain subgrant and obligation budgets in state financial systems.
• Provide program support, technical assistance and consultation to sub-recipients, contractors, local governments, and interested parties regarding mitigation programs.
• Provide training and briefings related to quality control of contracts and payments to staff as needed.
• Assist in tracking local match applied to Hazard Mitigation Grant Program (HMGP) projects for FDEM financial quarterly reporting.
• Assist and travel as needed in response to and recovery from declared and non-declared disasters.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, And Abilities

• Knowledge of state and/or federal grant programs and subgrant administration procedures.
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to reconcile project tracking system data with FLAIR, or other applicable financial systems, and to research transactions.
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance to all levels of government on financial quality control issues.
• Demonstrated ability to conduct quality control reviews of subgrant agreements, reimbursement payments, and financial audits.
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.
• Demonstrated computer software skills including Word, Excel, and other database/spreadsheet software.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications

• A minimum of 4 years’ experience in Financial Management, Contract Management, and/or Operations (i.e., scope of work development, vendor management accounting, budgeting, reporting, etc.) or other related fields. A post-secondary degree from an accredited institution may substitute for the required experience on a year-for-year basis.
• Experience using Microsoft Office Suite (Excel, Word, Outlook), and the ability to learn and navigate FDEM enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification or ability and willingness to obtain within the first 12 months of employment.

Special Notes

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.