OPS Grant Manager - 31902047 1

State of Florida; Tallahassee (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

The Florida Division of Emergency Management in Tallahassee is seeking a grant manager to oversee Flood Mitigation Assistance (FMA), BRIC, PDM, and related programs. You will manage contracts, scopes of work, budgets, and FEMA reporting.

Experience with state and federal grant programs, strong written and verbal communication, and the ability to work independently and travel for disaster-related duties are required. FCCM certification and MS Office proficiency are preferred.

Qualifications

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Excellent written and verbal communication skills.
• Ability to manage all aspects of a grant and its implementing contract, including scope of work, budget, and reimbursements.

Responsibilities

• Provide overall management of grants and projects (FMA, BRIC, PDM, and related programs).
• Review sub-applications, develop contracts, scopes of work and budgets, and monitor projects for compliance.
• Prepare quarterly progress reports and reimbursements; complete closeout reports as needed.

Skills

Grant management

Public speaking

Contract administration

Budgeting and reporting

MS Office proficiency

Travel readiness

Education

FCCM certification

MS Office familiarity

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886974

Agency: Division of Emergency Management

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) leads the state’s preparedness, response, recovery, and mitigation efforts for natural and man‑made disasters. Working closely with federal, state, and local partners, FDEM coordinates emergency operations, supports resilient communities, and helps safeguard the people of Florida.

Position Overview and Responsibilities:

This position serves as an OPS Grant Manager, responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, the Pre‑Disaster Mitigation (PDM), the Building Resilient Infrastructure and Communities (BRIC) programs, and any other assigned grants. Duties include, but are not limited to:

• Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, Building Resilient Infrastructure and Communities (BRIC) and Pre‑Disaster Mitigation (PDM) programs, etc.
• Provide assistance to eligible sub‑applicants including local governments on Non‑Disaster mitigation projects, review sub‑applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including developing contracts, developing scopes of work and budgets, monitoring projects from beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, preparing closeout reports and other work related to the Non‑Disaster programs.
• Provide assistance to eligible sub‑applicants in submitting sub‑applications for construction hazard mitigation projects and non‑construction hazard mitigation projects.
• Assist the Non‑Disaster Program Manager in identifying program priorities, monitoring program status and assist with the development of spreadsheets and related management tools.
• Coordinate with the State's Floodplain Management Office as needed to fulfill all grant and/or project compliance issues.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of presidential declared or non‑declared disasters.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and strong written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to work independently, and under close supervision in performing detailed job tasks and assignments.
• Skill in using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.
• Ability to travel overnight and to work non‑traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Special Notes:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815‑4177. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug‑Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E‑Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

For assistance, call the People First Service Center at (877) 562‑7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.