Ophthalmic Scribe I

SEES Group, LLC; Bella Vista Acres (TN); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Tuition reimbursement

401(k)

Paid time off

Employee eyewear discounts

Referral bonus

Job summary

AVP•SEES Group is seeking an Ophthalmic Scribe to document physician-patient encounters in real time, enabling physicians to focus on patient care. The role requires ophthalmic terminology knowledge, exam procedures, and EHR proficiency.

You will document patient history, findings, assessments, and plans, ensure accurate records, and process orders while supporting efficient clinic operations and HIPAA compliance.

Qualifications

• Associate’s or Bachelor’s degree in healthcare administration or related field preferred.
• 1 year ophthalmic or scribe experience preferred.
• Strong attention to detail and ability to follow precise protocols.

Responsibilities

• Accurately document patient history, exam findings, assessments, and treatment plans as dictated by the physician.
• Ensure completeness and accuracy of medical records per compliance standards.
• Input orders for diagnostic tests, prescriptions, and follow-up care as directed by the physician.
• Maintain knowledge of medical coding and documentation requirements to optimize billing accuracy.
• Assist with patient flow by preparing exam rooms and gathering necessary information.
• Provide clerical support such as printing prescriptions and referral documents.
• Communicate effectively with technicians, front desk staff, and physicians to maintain clinic operations.
• Maintain confidentiality of patient records in compliance with HIPAA regulations.

Skills

Attention to detail

Excellent communication

Teamwork

HIPAA compliance

EHR documentation

Education

Healthcare degree (Assoc/Bach)

Tools

EHR systems

Job description

Description

Who We Are

At AVP•SEES Group, exceptional patient care starts with exceptional people. As one of the largest eye care networks in the Southeast and Mid-Atlantic, we provide our teams with the training, technology, and support they need to thrive while making a difference in patients' lives. Together, we're building the future of eye care.

Our Mission

To deliver the best possible outcomes for our patients, serve and educate our provider network, and fulfill our commitment to our stakeholders.

Why Join Us?

· Paid Training & Career Development

· Growth & Advancement Opportunities

· Supportive Team Environment

· Competitive Benefits Package

· Tuition Reimbursement Opportunities

· Employee Eyewear Discounts

· Referral Bonus Program

· Make a Meaningful Difference Every Day

About the Role

The Ophthalmic Scribe is responsible for accurately and efficiently documenting physician-patient encounters in real time, allowing the physician to focus on patient care. This role requires a strong understanding of ophthalmic terminology, exam procedures, and electronic health record (EHR) systems. The scribe works closely with the physician and clinical team to ensure accurate charting, improve workflow efficiency, and enhance the overall patient experience.

What You'll Do

• Accurately document patient history, exam findings, assessments, and treatment plans as dictated by the physician.
• Ensure completeness and accuracy of medical records in accordance with compliance standards.
• Input orders for diagnostic tests, prescriptions, and follow-up care as directed by the physician.
• Maintain knowledge of medical coding and documentation requirements to optimize billing accuracy and optimization.
• Assist with patient flow by preparing exam rooms, gathering necessary patient information, and ensuring the physician has all relevant details before the exam.
• Provide clerical support such as printing prescriptions, patient education materials, and referral documents.
• Communicate effectively with technicians, front desk staff, and physicians to maintain smooth clinic operations.
• Maintain confidentiality of patient records in compliance with HIPAA regulations.
• Stay up to date with EHR system updates, medical documentation guidelines, and ophthalmic terminology.
• Identify and report any discrepancies or errors in documentation to the physician for clarification and correction.

Requirements

What You’ll Bring

• Associate’s or Bachelor’s degree in healthcare administration or related field preferred.
• 1 year of experience as an ophthalmic or optometric technician or scribe preferred.
• Strong attention to detail and ability to follow precise protocols.
• Flexibility and willingness to travel between multiple locations as needed.
• Ability to work independently while effectively collaborating with the healthcare team.
• Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Patient Experience – Understanding and anticipate the patient’s needs. Proactively strives to exceed our patient’s expectations and provide ongoing education and communication.
• Proactive- Keep others informed. Ask for help when needed, brings any challenges or concerns to leadership.
• Analytical mind- capable of out-of-the-box thinking to solve problems.
• Professionalism- Displaying cautious, helpful and ethical behavior. Maintaining composure even under difficult and challenging circumstances.
• Excellent Communication Skills – written & verbal. Focus on becoming an active listening to better understand the needs of co-workers and patients.
• Drive for Results – Strives for improving the patient experience by committing to continuous improvement and doing above and beyond for optimal outcomes.
• Focus on Efficiency – Utilizes technology, innovation, and process improvements to continuously improve efficiency and effectiveness.
• Teamwork- Participates as a team member and establishes strong working relationships with teammates and across the organization.
• Celebrates Change- Receptive to new ideas and responds to changes with flexibility and optimism.
• Forward-thinking attitude – Consider how your actions and behavior influence or affect others, and how will this impact your future growth in the company.
• Continues Learning and Improvement- Acknowledges own strengths and development needs and works to strengthen capabilities.

OWNERSHIP SKILLS:

• Help foster a positive workplace environment that encourages accountability, collaboration and transparency.
• Self-awareness; understanding your learning style and personality traits. Focus on your strengths rather than your weaknesses.
• Pride in one’s work by asking questions when needed, providing feedback and completed job tasks in a timely manner.
• Aligning job responsibilities and projects with the company’s goal and mission.
• Pro‑active measures in daily work that anticipates problems and develops solutions.
• Ask for clarification when needed. Work in an organized and structured environment to minimize stress during busy workdays.
• Confidence to express ideas and solutions during meetings or projects. Openness to other employee’s opinions and feedback.
• Establish performance goals and align personal interest and career aspiration with new tasks and responsibilities.
• Offer solutions to problems rather than presenting issues.
• Ask for constructive feedback regarding job performance.
• Share responsibility for actively maintaining "workload items" for clinical and support buckets.

Benefits May Include:

• Medical, Dental & Vision Insurance
• 401(k)
• Paid Time Off & Holidays
• Life & Disability Insurance
• Tuition Reimbursement
• Continuing Education Support
• Certification Sponsorship
• Employee Eyewear Discounts
• Referral Bonus Opportunities

Additional Information:

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position, with or without reasonable accommodation.

• Ability to remain stationary for extended periods
• Frequent use of hands, fingers, and computer equipment
• Ability to communicate effectively with patients and team members
• Ability to occasionally lift, carry, push, or pull up to [XX] pounds

Compliance Requirements

• Annual compliance training is required.
• Compliance with HIPAA, OSHA, and company policies is required.
• Background screening may be required based on position.
• Drug screening may be required based on position and location.

Equal Employment Opportunity

AVP•SEES Group is an Equal Opportunity Employer committed to fostering an inclusive workplace. We provide equal employment opportunities to all applicants and employees without regard to any protected characteristic under federal, state, or local law.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and qualifications required for the position.