Operations & Transaction Coordinator

Thomas Company | Net Lease Capital Markets; Sun Valley (ID); Remote; USD 75,000 - 95,000; Full time

Benefits offered by this job

Fully remote work

Daily video check-in

Job summary

Thomas Company, a boutique capital markets brokerage, seeks an operations leader to run every deal from signed LOI through closing. You will own licensing, vendors, systems, and the closing process, ensuring deadlines are met and quality controls stay tight.

You will coordinate with outside vendors and manage the closing lifecycle while reporting to the managing partner. This fully remote role supports Mountain, Central and Eastern time zones with a salary of $75,000 to $95,000 plus a

Qualifications

• Three years or more coordinating commercial closings in title/escrow, law firm, lender or brokerage.
• Ability to drive deals from LOI to close with minimal supervision.
• Experience building systems and processes for a small firm.

Responsibilities

• Own licensing, insurance, vendors, and systems for the firm.
• Quarterback a bench of external vendors to keep deals on schedule.
• Drive all closing-related activities from signed LOI to closed file.

Skills

Problem solving

Commercial closings coordination

Vendor management

Deadline management

Job description

We Gave the Busywork to the Machines. Now We Need Someone to Run the Firm.

We are...

Thomas Company, a boutique capital markets brokerage specializing in single-tenant net lease investment sales, credit tenant lease and zero cash flow structures, sale-leasebacks, and 1031 exchange advisory.

We are small on purpose and we work on high-profile, complex transactions. Corporate headquarters sales, port and industrial infrastructure, and nine-figure net lease assets. The kind of deals that make the trade press and that most brokerages in this space never touch. Our team has sold the corporate headquarters of Commonwealth Edison, UBS and Kinder Morgan, and closed the Volkswagen Gulf Coast Vehicle Terminal at over $138 million.

We are not a volume shop. There is no queue here and no file that belongs to nobody. Every deal is large enough that the details matter and few enough in number that you will know all of them by name.

We are looking for...

One person to run operations for this firm and to carry every deal from signed letter of intent through closing.

If we were a bigger company we would call this a COO. Licensing, insurance, vendors, systems, the closing process, the marketing calendar, and anything that breaks. It all runs through one seat, and that seat is yours.

You have probably spent years inside commercial closings. Maybe as an escrow officer, where you could see exactly what was about to go wrong and had to stay neutral about it. Maybe as a real estate paralegal or a loan closer, where you did the actual work of getting a deal to the table and somebody else got the credit. Maybe you run the back office of a small firm and have outgrown it. You know what an estoppel is, you know what happens when one comes back late, and you have a personal opinion about attorneys who do not return calls.

We want the version of that person who was always a little frustrated by the boundaries of the seat.

• Owning something outright. Operations for the firm is yours: licensing, vendors, systems, the things that keep a business running. Nobody will be looking over your shoulder and nobody else is going to do it.
• Quarterbacking a first-class bench. We work with excellent outside vendors: design, email marketing, bookkeeping, legal, title. You are not expected to be a bookkeeper or a designer. You are expected to be the one who keeps all of them moving and holds them to their deadlines.
• Not doing the busywork. Our offering memorandums are drafted by AI and built by a design vendor. Our campaigns are coded and sent by an email vendor. Credit analysis and modeling are automated. Your job is to drive all of it, check it, and make the call when something looks wrong. You will spend your day on judgment, not on formatting.
• Running the closing rather than processing it. Critical dates, title and survey, estoppels and SNDAs, lender items, settlement statement, funding, binder. Yours from signed LOI to closed file.
• Actually being allowed to push. When a party goes dark, you call, you call again, and you escalation. Nobody here will tell you to stay in your lane.
• Fewer, bigger, more interesting deals. Net lease and credit tenant transactions with institutional counterparties, not a stack of interchangeable files.
• Direct access to the owner of the firm. You will work with the managing partner every day. There is no layer between you and the decision.
• Building the systems rather than inheriting them. Our processes need to be rewritten and documented, and this seat owns that work and gets credit for it.
• Working remotely with real contact. A daily video check-in with a small team, a written standard so you always know where you stand, and no surveillance software.
• $75,000 to $95,000 depending on experience, plus a firm performance bonus. You are paid a real salary to run the operation, and when the firm has a good year you share in it.

You must be...

Someone who solves problems instead of returning them. The person who thrives here gets handed something unfamiliar, works out how to do it, and comes back with it finished or with a recommendation. If your instinct when you hit a wall is to ask how, this is not the seat. With the tools available now there is very little that cannot be figured out by someone willing to figure it out.

You also need real commercial transaction experience. Three years or more coordinating commercial closings, in title and escrow, at a law firm, at a lender, or at a brokerage. If you can tell us about a time you went over someone's head to save a deal, we want to hear from you.

You must be reachable during business hours. Core hours are 8:00 a.m. to 5:00 p.m. Mountain, and we mean reachable during them, because deals move during the day. This is a full-time, fully remote position and we are hiring in the Mountain, Central and Eastern time zones.

And you need the kind of eye that notices when a number does not tie. You will be the last person to look at a comp set or an offering memorandum before a buyer does.

No real estate license is required.

If you are not sure you tick every box, apply anyway and tell us what you do have. Some of the best people in this line of work do not have polished resumes.