Operations Support Specialist II (Construction Engineering) - Highway - Baldwin County Commission

Baldwin-County-Alabama; Robertsdale (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

Baldwin County in Alabama is seeking an administrative professional to maintain organized office records, manage department emails, and assist with purchasing and payments. The role requires courteous, professional interaction with the public and internal staff.

The position emphasizes clerical support, data entry, and basic office operations, with a readiness to handle overtime and weekends as needed.

Qualifications

• 2-3 years of experience in an office setting.
• Have a valid driver’s license.
• Willing to work overtime and weekends when necessary.
• Knowledge of basic high school mathematics.
• A good working knowledge of general office practices and procedures.
• Familiar with computers and various software programs. Skills to communicate effectively with office staff, supervisors, and the general public.
• Skills to read and understand printed reports.
• Knowledge of filing procedures.
• Knowledge of office machinery operations.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the general public.
• Ability to operate word processing equipment and data entry.

Responsibilities

• Maintains organized office records and documents with both computerized and hard filing systems.
• Provides prompt response and proper management of department emails.
• Assists with department purchasing/payments.
• May prepare agenda items.
• Provides clerical assistance, data entry and answers phone calls.
• Treats the public in a courteous, prompt and professional manner.

Skills

Basic math

General office practices

Computers & software

Reading reports

Filing procedures

Office machinery

Communication with public

Word processing & data entry

Job description

To successfully complete any job/duty as deemed necessary by the County Construction Manager or his/her designee.

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.

1. Maintains organized office records and documents with both computerized and hard filing systems.
2. Provides prompt response and proper management of department emails.
3. Assists with department purchasing/payments.
4. May prepare agenda items.
5. Provides clerical assistance, data entry and answers phone calls.
6. Treats the public in a courteous, prompt and professional manner.

1. 2-3 years’ experience in an office setting.
2. Have a valid driver’s license.
3. Willing to work overtime and weekends when necessary.

1. Knowledge of basic high school mathematics.
2. A good working knowledge of general office practices and procedures.
3. Familiar with computers and various software programs. Skills to communicate effectively with office staff, supervisors, and general public.
4. Skills to read and understand printed reports.
5. Knowledge of filing procedures.
6. Knowledge of office machinery operations.
7. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the general public.
8. Ability to operate word processing equipment and data entry.

Physical Characteristics

1. See well enough to read.
2. Hear well enough to talk on telephone and deal with general public.
3. Speak well enough to discuss projects with supervisors, co-workers, consultants, the general public, and Engineers.