Enforcement Support Specialist I

Lake County Sheriff's Office; Robertsdale (AL); On-site; USD 21,000 - 25,000; Full time

Job summary

Baldwin County Sheriff's Office seeks an Enforcement Support Specialist I for the Uniform Services division in Robertsdale, Alabama. The role handles light administrative tasks, public inquiries, data entry, and documentation with a focus on accurate recordkeeping.

The position includes cashiering duties, permit processing, and maintaining office supplies, with a standard hourly wage of $15.75 and a flexible schedule as needed.

Qualifications

• High school diploma or GED certificate, including courses in typing.
• Minimum two years experience in office administration; cash handling and deposits.
• Valid driver’s license or ability to obtain one within 45 days of hire.
• Must be insurable.

Responsibilities

• Answer phones, take messages, and answer questions.
• Perform day-to-day administrative tasks and maintain information files.
• Open, sort, and distribute incoming correspondence including faxes and email.
• Enter, transcribe, record, and store information in written or electronic form.
• Prepare invoices, reports, memos, letters, and documents using MS Office.
• File and retrieve documents and reports.

Skills

Typing

Customer service

Communication

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

PowerPoint

Office equipment

Job description

Enforcement Support Specialist I | Uniform Services

Location: Robertsdale, Alabama

Salary: $15.75 | Hourly

The Enforcement Support Specialist is responsible for the administrative support of the Uniform Services Division. This position performs general office work under the supervision and direction of the Lieutenant or Captain and is the first line of communication between the public and the Uniform Services Division. General office duties include answering telephone and radio devices, forwarding messages, typing reports, correspondence, memorandums, emails and other forms of written communication, data entry, organization of the area, maintaining the office supply inventory and submitting supply orders.

Essential Job Functions

• Answers phones, takes messages and answers questions.
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Open, sort and distribute incoming correspondence, including faxes and e-mail.
• Entering, transcribing, recording, storing or maintaining information in written or electronic form.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• File and retrieve corporate documents, records and reports.

NON-ESSENTIAL FUNCTIONS

• Refers visitors to the appropriate and individual offices.
• Keeps office supply inventory and makes the monthly orders.

ADDITIONAL DUTIES WHEN ASSIGNED TO THE UNIFORM SERVICES DIVISION

• Prepares and enters paperwork following oral and written instructions in order to assist in Civil processes.
• Issues pistol permits, accepts payments, and makes deposits for the permits following correct protocol to insurecorrect issuance of the permits
• Keep all records and court orders on file concerning judgments and court writs issued by the various courts withminimum supervision.
• Will assist in handling unlawful detainers and evictions.
• Collects and maintains money received for court cost.
• Keeps Office supply inventory and orders supplies as deemed necessary
• All other duties assigned by supervisors.

PHYSICAL DEMANDS

• Crouching: Bending the body downwards and forward by bending leg and spine
• Dexterity: Primarily with fingers and in picking, pinching or typing
• Grasping: Applying pressure with the whole hand
• Handling: Picking, holding or otherwise working with the whole hand
• Lifting: Ability to lift and move objects
• Reaching: Ability to frequently extend hand(s) and arm(s) in any direction.
• Mental Acuity: Ability to make rational decisions
• Repetitive Motion: Substantial movements (motions) of the wrists, hands and/or fingers
• Speaking/Talking: Ability to communicate clearly, accurately, and concisely though speech
• Hearing: Ability to hear and understand at normal speaking levels with or without correction
• Visual Acuity: Ability to perform activates such as preparing and analyzing data and figures, transcribing, viewing a computer screen/terminal; and/or extensive reading, with or without correction
• Walking: ability to move about on foot to accomplish tasks or moving from one work site to another.

Education and Experience

Required

High school diploma or GED certificate, including courses in typing.

Preferred

Minimum of two years experience in ffice administration; Experience handling cash and making deposits.

For positions requiring operation of County vehicles, must possess a valid, current driver's license or be able to obtain one within 45 days of hire

Must be insurable.

Knowledge, Skills, and Abilities

• Knowledge of principles and processes for providing service to the public, including needs assessment and satisfactory response to meet their needs.
• Knowledge of administrative procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and terminology
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, arithmetic and modern office practices and procedures
• Skill in the use of a variety of computer programs, to include operation of Microsoft Office (Excel, Outlook, and PowerPoint) and various other office equipment including phones, faxes, scanners, printers and copiers
• Technical skills to perform routine troubleshooting on office equipment (computers, faxes, scanners, printers, copiers).
• Ability to type with speed and accuracy, compose correspondence
• Ability to compose effective and accurate correspondence
• Ability to deal with non-routine matters
• Ability to complete complex work with minimal instructions, keep records and reference files, assemble and organizedata
• Ability to meet and deal with the public in an effective and courteous manner
• Ability to exhibit a high degree of loyalty and integrity as a trusted confidant of the unit
• Ability to assume responsibility and execute the supervisor's orders and instructions
• Ability to add, subtract, multiply, or divide quickly and correctly
• Ability to read, write, and speak and interpret the English language
• Ability to concentrate on a task over a period of time without being distracted
• Ability to work a flexible schedule as needed.

Baldwin County Commission and Baldwin County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff's Office to guarantee equal opportunity to allow disabled employees sugar-free work environment. Baldwin County Commission and Baldwin County Sheriff's Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation willbe provided upon request during the application, testing, and interview process.