OPERATIONS SUPPORT SPEC VA

Lumbee Holdings, Inc.; Virginia, Northern (IL, KY); On-site; USD 55,000 - 85,000; Full time

Job summary

Lumbee Holdings, Inc. is seeking an Operations Support Specialist to provide on-site operational support for the PAE Marine Corps contract at Quantico/Stafford, Virginia.

The role includes managing access documentation, maintaining records and calendars, and preparing leadership briefing materials. The ideal candidate will be proficient with Microsoft Office and USMC systems including Marine-On-Line, ETMS2, and AMHS, able to coordinate onboarding, and maintain accurate organizational files in a

Qualifications

• Experience supporting a DoD program office or government contractor environment.
• Strong organizational and communication skills for coordinating multiple tasks.
• Ability to prepare leadership briefing materials and reports.

Responsibilities

• Prepare, track, and report SAAR and Custody Management Reports.
• Summarize SAAR/CMR actions and maintain program office documentation.
• Scan, shred, and fax documents in support of the program office.
• Maintain electronic files and calendars for leadership.
• Process facility requests and coordinate onboarding for Lumbee employees.
• Submit taskers and daily/weekly read materials via ETMS2 and AMHS.
• Coordinate DD Form 2875s and government badge requests for Lumbee staff.

Skills

MS Office

USMC systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OPERATIONS SUPPORT SPEC VA

Position Title

Operations Support Specialist

Position Classification

Exempt

Position Type

This position may be full-time or part-time and is scheduled to work standard business hours from 8:00 a.m. to 5:00 p.m. Overtime is not expected for this role.

Work Location

Stafford, VA – Government Site

Position Description

The Operations Support Specialist (VA) provides on-site operations support to the Program Manager (PM) and the overall organization at Quantico/Stafford, Virginia, in support of the PAE Marine Corps contract. The individual manages access and custody documentation, maintains organizational records and calendars, prepares leadership read and briefing materials, and coordinates onboarding support for personnel assigned to the program office.

Essential Position Functions

• Prepare, track, and report all System Authorization Access Requests (SAAR) and Custody Management Reports (CMR) within the Program Office.
• Provide a summarization of SAAR and CMR actions requested and taken.
• Scan, shred, and fax documents in support of the program office.
• Prepare an organizational command chronology and update it monthly.
• Pick up mail at the PAE Marine Corps mail room and deliver official Government mail to the intended addressee.
• Maintain and organize electronic files via the organizational shared drive in support of the program office.
• Maintain electronic calendars for the organization's leadership.
• Process and submit facility requests in support of the program office promptly upon receipt of the task.
• Collect and consolidate responses and submit Enterprise Task Management Software Solution (ETMS2) taskers to the appropriate Government representative by the completion action date required by ETMS2.
• Prepare Daily Read and Weekend Read books for PM leadership.
• Prepare briefing binders and associated materials for organizational leaders.
• Submit morning reports via Marine-On-Line in support of the program office.
• Prepare official messages using AMHS in support of PAE Marine Corps organizations.
• Coordinate the processing of DD Form 2875s and facility badge requests for Lumbee employees supporting program office operations.
• Orient newly assigned Lumbee employees on standard operating procedures and USMC applications (MR, MOL, DRP) to ensure consistent support across the program office.
• Perform additional duties as assigned by the Lumbee Program Manager.

Competencies for the role

The Operations Support Specialist (VA) demonstrates strong organizational and administrative expertise in support of a DoD program office. This role requires close attention to detail, proficiency with Microsoft Office and USMC administrative systems including Marine-On-Line, ETMS2, and AMHS, the ability to manage multiple concurrent taskers against firm deadlines, and clear written and verbal communication with Government and contractor leadership.

Physical Requirements for the role

This position is primarily sedentary and requires the ability to work at a computer for extended periods, including viewing monitors, using keyboards, and operating standard office equipment. The role requires occasional standing, walking, and minimal lifting (up to 10 pounds), including the retrieval and delivery of official mail and briefing materials.

Reports To

Assigned Program Manager

Supervisory responsibilities

None

The work environment for this position is a professional Government office setting with standard business conditions. The role involves regular use of computers and related technology in a low-noise environment and frequent collaboration with technical and non-technical team members. Work is generally performed during normal business hours with minimal physical risk, and the environment supports adherence to established cybersecurity, safety, and organizational policies.

Security Clearance Requirements

Must be able to obtain a Secret clearance.

Travel Requirements

Travel is not anticipated.

Compensation

Commensurate with experience and qualifications.

Lumbee Holdings is an Equal Opportunity Employer. We do not discriminate in employment based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.

Lumbee Holdings reserves the right to share applications and related candidate information with its subsidiaries, affiliates, teaming partners, subcontractors, and prime contractors for purposes of evaluating candidates for this and other current or future openings.

Note: This summary is not intended to be a complete description of all benefits. Employees will receive detailed information about benefit plan terms, conditions, and eligibility during onboarding. These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required of this job.