Administrative Assistant

MLT Systems; Stafford (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

MLT Systems is seeking an on-site Administrative Specialist to support the Program Manager Tactical Communications & Electromagnetic Warfare Systems (PM TCE). The role focuses on providing administrative support within an acquisition program management environment, ensuring accurate, timely documentation and smooth travel processes.

Responsibilities include calendar management, meeting coordination, and handling sensitive information with SECRET clearance.

Qualifications

• High School Diploma or equivalent.
• 3–6 years of administrative support experience in an acquisition/PM environment.

Responsibilities

• Edit reports, documentation, proposals, and correspondence for clarity and grammar.
• Tasker management from assignment through consolidation and response.
• Assist with administrative travel requirements, including processing travel documents and tracking travel training.
• Provide meeting coordination: scheduling, setup, and distribution of read-ahead material.
• Manage daily calendar and office communications.
• Transmit SECRET clearance information and process visit requests for government personnel.
• Submit and track facility and IT support requests.
• Assist workspace coordination and maintain workspace assignment trackers.
• Monitor daily workforce roll calls.
• Manage office supply inventory and mail receipt/delivery.

Skills

Microsoft 365

Written communication

Organizational skills

Meeting coordination

Calendar management

Secret clearance

Education

High School Diploma

Tools

Defense Travel System (DTS)

Joint Travel Regulations (JTR)

Marine Online (MOL)

SECNAV M-5216.5

Marine Corps MAG

Job description

PLEASE NOTE: Applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position.

At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of Program Manager Tactical Communications & Electromagnetic Warfare Systems (PM TCE), we are seeking an on-site Administrative Specialist with experience providing administrative support to an acquisition program management environment.

Responsibilities

General requirements are as follows:

• Proficient in the use of Microsoft 365, including Teams, SharePoint, and the Microsoft Office Suite
• Good written communication skills, organizational skills, and ability to perform detail-oriented work
• Participate in the development and maintenance of acquisition and business-related documentation
• Edit reports, documentation, proposals, and correspondence to ensure clarity of content, consistency of format, and accuracy of grammar

Specific requirements and tasks may include, but are not limited to the following:

• Draft, review, and edit correspondence, presentations, and documentation for clarity, effectiveness, grammar, spelling, punctuation, and format to ensure compliance with published templates and/or style guides
• Tasker management from assignment through consolidation and response, ensuring completeness and accuracy.
• Assist with administrative travel requirements, not limited to review and processing of travel documents to ensure completeness and compliance as well as coordination and tracking of travel training
• Provide meeting coordination, to include scheduling, set-up, and collection and printing of read-ahead material
• Execute daily calendar management
• Transmit SECRET-level security clearance information and process visit requests for Government personnel attending classified meetings
• Submit and track to completion requests for facility and information technology support
• Assist in workspace coordination, not limited to managing floor maps, updating workspace assignment trackers, and supporting floor audits
• Monitor daily roll call of the workforce
• Manage office supply inventory
• Receipt and delivery of mail

Education/Experience

• High School Diploma
• 3-6 Years of Experience

Specific/Preferred Requirements

• Secret Clearance required.
• Familiarity with:
  • Defense Travel System (DTS)
  • Joint Travel Regulations (JTR)
  • Marine Online (MOL)
  • Department of the Navy (DON) Correspondence Manual (SECNAV M-5216.5)
  • Marine Corps Order (MCO) 5216.20B, Headquarters Marine Corps (HQMC) Supplement to the DON Correspondence Manual
  • U.S. Government Printing Office (GPO) Style Manual
  • Marine Corps Records Management 5210.11F
  • Marine Corps Systems Command Acquisition Guidebook (MAG)

Physical Demands

This position requires the ability to sit, stand, walk, speak and hear, and to use hands and arms for routine work tasks. The employee may occasionally lift or move items up to 30 pounds. Vision abilities required include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus, with or without corrective lenses.

This position is performed in a typical indoor office setting with a quiet to moderate noise level. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential job functions. Employees are expected to follow safety procedures and use appropriate safety equipment, as required.

MLT Systems is a Service-Disabled Veteran Owned Small Business. Our Mission is to serve the professional men and women who are called upon to protect our homeland through meaningful customer engagement and workforce empowerment in providing unparalleled Program Management Lifecycle Logistics, Engineering, Finance, and Training Solutions.

At MLT Systems our vision is to be the industry leader that advances and optimizes our capabilities, adapting to an ever-evolving environment, where our innovations and ideas fulfill the requirements of the Warfighter. We continually strive to maintain a customer focused reputation noted for an active partnership, anticipating future needs, and providing methodologies and solutions that will enable our Customers to succeed.

Notice to Applicants:

MLT Systems LLC is an Equal Opportunity Employer and takes affirmative action to provide equal employment opportunities. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by law.

If you require a reasonable accommodation to apply, please contact 540-318-6383.