Operations Support Rep I-2

Radiology Partners; United States; Remote; USD 25,000 - 33,000; Full time

Job summary

vRad (Virtual Radiologic) operates a nationwide Operations Center delivering 24/7 customer support for hospitals, clinics, and radiologists. The Operations Support Representatives ensure complete data submission, proactive data entry, and issue resolution to facilitate patient care.

The role emphasizes regular attendance, high attention to detail, multi-tasking, and professional communication in a fast-paced environment supporting radiologist-to-hospital conferences.

Qualifications

• No formal education required; 2+ years in a customer-facing role preferred.
• Excellent verbal and written communication skills are required.
• Strong sense of urgency with ability to multi-task and work both independently and in a team.

Responsibilities

• Provide regular, reliable attendance for scheduled shifts.
• Monitor incoming orders and images to ensure clinical information is submitted.
• Make outbound calls to obtain missing images, orders, or information.
• Enter data from faxed orders accurately.
• Answer inbound calls and coordinate doctor conference calls.
• Identify and troubleshoot issues in radiology workflow.
• Document all study activity and maintain records.

Skills

Customer service

Verbal communication

Written communication

multitasking

Attention to detail

Teamwork

Telephone etiquette

Education

No education required

Tools

Windows OS

Email tools

Instant Messaging/Chat

Job description

Job Description:

Summary:

The Operations Center at vRad provides world-class customer support to our clients by monitoring and facilitating radiology workflow processes that are critical to patient care on a 24/7 basis for hospitals, clinics and radiologists. To effectively meet this need, the Operations Support Representatives provide constant monitoring of incoming orders and images to: (I) ensure that all relevant clinical information has been submitted; (II) complete data order entry, on both a proactive and reactive basis; and (III) identify and/or troubleshoot non-technical issues.

The Operations Center and its staff play a crucial role in assisting doctors and technicians when patient care requires additional information or radiologist-to-hospital conference calls. Properly supporting these activities requires processing a high volume of inbound and outbound phone calls with professional, courteous, and effective communication. Due to the nature of this business and its critical role in facilitating emergent patient care, multi-tasking, following procedure, extreme attention to detail, relationship management, regular and reliable attendance, and a sense of urgency are required.

Essential Duties and Responsibilities:

• Provide regular, reliable, and timely attendance for scheduled shifts
• Monitor incoming orders and images to ensure that all necessary clinical information has been submitted (including image count verification)
• Perform outbound calls requesting missing images, orders, worksheets or other information requested by doctors
• Perform data entry of faxed orders
• Verify hospitals requesting service are covered at the time of request
• Answer inbound calls
• Coordinate conference calls for doctors/RNs/rad techs
• Identify and trouble-shoot issues (i.e. mismatched studies, etc.)
• Provide documentation of all study activity
• Other duties as assigned

Qualifications/Education:

• No education required
• Two or more years of customer-related experience in a contact center environment preferred
• Excellent verbal and written communication skills required
• Strong sense of urgency and ability to multi-task
• Ability to work in a team environment as well as work independently
• Telephone etiquette skills are essential
• Medical background a plus
• Professional, courteous and respectful demeanor
• High level of attention to detail necessary
• Strong organizational and prioritization abilities
• Demonstrates sound judgment and decision making abilities
• Proficiency in a PC environment utilizing software/programs including Windows, Internet, Instant Messaging/Virtual Chat and general e-mail tools

Job Classification:

Sedentary – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. A sedentary job involves sitting most of the time.

About vRad

vRad (Virtual Radiologic) is a national teleradiology practice made up of 500+ radiologists who help expand access to lifesaving care for millions of patients each year. We’re also a leader in radiologist workflow technology, supporting hospitals and groups across the country with innovative imaging solutions.

Behind it all is a team that thrives in a casually professional, fast-paced, and collaborative environment. We take pride in what we do and in how we support each other, recognizing the extra effort it takes to deliver excellence every day.

At vRad, your work truly makes a difference. As a Top Workplace Award winner, we’re known for our mission-driven culture, passion for innovation, and the energy our team brings to everything we do.

vRad is an equal opportunity employer and welcomes all qualified applicants. vRad is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status.

For more information, visit https://www.vrad.com/team-member-careers/

vRad participates in E-Verify.