Government Contracts Coordinator

Electric Power Research Institute, Inc.; Charlotte, Northern (NC, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

STD/LTD

Paid family leave

Life and accident insurance

Paid time off

Job summary

Electric Power Research Institute, Inc. is seeking a Government Contracts Coordinator to manage cradle-to-grave government contracts and related documentation in a multi-site environment (Charlotte, NC and Knoxville, TN).

You will handle data entry in SAP/GRM/CLM, manage ECM records, and prepare certifications for review by senior staff. This entry-level role offers opportunities to progress to more senior administrator positions as you gain experience, with emphasis on collaboration across

Qualifications

• Associates degree required, Bachelor’s preferred; paralegal or supply chain specialization is a plus.
• Ability to read and understand contract language; experience with government contracting processes is valued.
• Familiarity with SAP or similar ERP; experience with OpenText or similar ECM a bonus.

Responsibilities

• Coordinate, administer, and track government contracts through cradle-to-grave lifecycle.
• Manage ECM activities: create folders, upload documents, maintain permissions and due dates.
• Enter government contract and proposal data into SharePoint; process funding in SAP/GRM/CLM.
• Prepare certifications and required documentation; support contract closeout.
• Create reports on contract projections, expirations, and deadlines.
• Support Subrecipient Monitoring and prevailing wage reporting; assist audit activities.

Skills

Communication skills

Attention to detail

Team player

Multi-tasking

Problem solving

Education

Associate degree required

Bachelor’s degree preferred

Paralegal or Supply Chain specialization preferred

Tools

SAP

OpenText

SharePoint

Microsoft Word

Excel

Outlook

Job description

Government Contracts Coordinator - Charlotte, NC, Knoxville, TN

Position focuses on the administration, reporting, and tracking of government contracts and related requirements and property during complete contract lifecycle (“cradle to grave”) for a wide range of federal, state and local government clients and customers and pass-through entities. While this is an entry-level position, the successful candidate for this position should have a skill set which would allow them to progress to more senior administrator roles as they gain experience.

Key Responsibilities

Systems and Data management including, but not limited to: Manages the Enterprise Content Management (ECM) activities for Government Contracts including: creating new project folders, uploading new documents, maintaining permissions and access, maintaining due date reminders, etc. Enters required government contract and proposal information into the Proposal SharePoint site Processes funding and sourcing agreements in SAP, SAP Grants Management and CLM Manages requests for and updates expired insurance certificates for funding and sourcing agreements Performs government property tracking and reporting Prepares representation and certifications and other governmental required documentation for the Manager’s review and signature Evaluates and analyzes Government Funding Agreement terms; prepares initial Funding Agreement Summary, Flowdown Addendum and other required documents for review and finalization by senior staff or Manager; and attends the Internal Kickoff Meeting Provides assistance with Contract Closeout for both funding and sourcing agreements, collects and prepares closeout documents Create and maintain various reports for Government Contracts team including projections, soon to expire, deliverable deadlines, etc. Supports the Subrecipient Monitoring activities by performing activities such as collecting preaward documents, uploading new contracts, notifying Project Managers of requirements and providing document templates, fielding high level questions, following up with PMs, and providing assistance and support to the Subrecipient Monitoring committee Sends out “post-signing” subcontractor documents and instructions (CCPR, Invoice template, prevailing wage reporting instructions, etc.) Supports Prevailing Wage reporting by performing activities such as setting up projects in California Department of Industrial Relations system and verifying certified payrolls are loaded Performs internal departmental audits to verify data integrity in SAP/SAP Grants Management/CLM, ECM, SharePoint, etc. Responds to questions from technical staff regarding purchase requisitions and purchase orders and government contracting processes Supports government proposal activity Supports the annual Single Audit process Special projects as assigned purple Utilize emerging artificial intelligence (AI) tools and technologies to enhance productivity, streamline workflows, improve decision-making, and support business objectives.

Education and Experience

Associates degree is required with a Bachelor’s degree strongly preferred. Business or legal field with Paralegal or Supply Chain Management specialization preferred. Ability to read and understand contract language. Two or more years of related experience in proposals, contracting or grants management and/or compliance required. Demonstrated experience in effectively multi-tasking, successfully managing to deadlines and competing workloads, making informed decisions, and seeking advice from and coordinating decisions with others when needed. Prior experience with SAP or similar Enterprise Resource Planning system. Experience with OpenText or other enterprise content management system. Experience using SharePoint desired. Experience in contracting with government organizations a plus.

Skills and Attributes

Basic understanding of financial assistance agreements / government contracting processes, contractual provisions, terms and conditions (including CFRs and FARs) and administration. Professional, diplomatic, and collaborative team player. Ability to work independently and cooperatively with technical, finance and legal staff and others on-site as well as in remote locations with limited supervision. Excellent attention to detail and research skills Excellent listening and oral and written communications skills Excellent organizational, problem solving, interpersonal and teaming skills Expertise in Microsoft Word, Outlook and Excel.

Salary

The salary range for this position is $50,000 USD to $60,000 USD annually. This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location. This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.

Benefits

• medical
• dental
• vision
• 401k
• STD/LTD
• paid family leave
• life and accident insurance
• paid time off (flexible vacation, sick leave, and holiday pay)

Other Information

EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.

EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled Together . . . Shaping the Future of Energy.

EPRI provides thought leadership, industry expertise, and collaborative value to help the electricity sector identify issues, technology gaps, and broader needs that can be addressed through effective research and development programs for the benefit of society.