Operations Supervisor II

MSU - Michigan State University; East Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

MSU - Michigan State University seeks a working supervisor to lead the VDL Business Office, guiding financial, operations, and personnel activities within a large lab operation.

You will supervise clerical staff, manage accounts receivable/payables, purchasing, and use LIMS Cerner and related systems to post payments and support billing.

Qualifications

• Two to three years of related work experience in business operations and supervision.
• Experience with clerical tasks and supervising staff in a complex lab or office.
• Familiarity with accounts payable/receivable, purchasing, and cost analysis.

Responsibilities

• Oversee financial, operational, and personnel activities of the VDL Business Office.
• Assist with accounts receivable/payables, purchasing, and charging in LIMS.
• Prepare daily, monthly, and annual reports for the business manager.
• Support QA policies, SOP creation and process improvement initiatives.

Skills

Excel

Word

Access

Communication skills

Team leadership

Customer service

Policy knowledge

Education

Two to three years college coursework in Business/Accounting/Finance

Bachelor's degree in Business/Accounting/Finance (preferred)

Tools

Cerner

Sage MAS 90/200

LIMS

Job description

Position Summary

Serves as working supervisor providing business office leadership and oversight of the financial, operational, and personnel activities o f the VDL Business Office in a large and complex laboratory operation. The duties for this position will include: assisting with and/or performing the full range of clerical duties of the employees they supervise; working closely with the VDL Business Manager for the facilitation and management of accounts receivable, accounts payables, and purchasing f or VDL; utilizing and managing an internal accounting system; payment posting and reconciliation of all VDL external and internal client s; assisting with resolution of client billing inquiries and overall ca se management; charging uploads from the VDL laboratory information management system (LIMS), client account maintenance, and assisting with trouble-shooting and interacting with VDL IT support for maintenance of the system. Accounts payable activity includes, but not limited to: facilitation and oversight of laboratory supplies and equipment purchases; referral testing with other laboratories and all expenses and utilities associated with the operation of the laboratory; heavy utilization and knowledge of the LIMS, Cerner, in the areas of client account creation and maintenance, test coding, and charging details; act as a supportive role in costing/pricing of test offerings and maintenance of this information in LIMS; preparing and/or assisting with daily, monthly, and annual reporting to the business manager and administrative staff; leading and participating in the overall support and vision of VDL in the areas of Quality Assurance policies, creation, and maintenance of standard operating procedures and process improvement endeavors; participating in departmental meetings.

Minimum Requirements

Knowledge equivalent to that which would be acquired in the first two or three years in college, technical, vocational or business school with coursework in Business, Accounting, or Finance; one to three years of related and progressively more responsible or expansive work experience in performing tasks related to the area of employment, and one to three years supervisory experience; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in business, accounting or finance; one to three years experience supervising staff and processes in a business operation. Strong proficiency with Microsoft Excel, Word, and Access software; ability to receive, collect, and process complex and diverse information in order to analyze options and resolve client problems independently and support the overall departmental strategic business objectives; excellent written and oral communication skills; ability to function as a team leader within and across multiple lab sections; strong customer orientation and positive customer service/telephone skills, and medical/veterinary vocabulary; knowledge of university internal support organizations, university policies and procedures, EBS/KFS for cash receipts, REQ/PO, internal billing, stores/open orders, Pcard, Business Intelligence reports, Cerner, and Sage MAS 90/200 a plus.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume/CV, cover letter, 3 professional references

Work Hours

STANDARD 8-5

Website

ANIMALHEALTH.MSU.EDU

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends October 27, 2026 at 11:55 P.M.