Operations Specialist, part-time, 20-29 hours per week

Auxilio; Northern (KY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Auxilio is seeking a part-time Operations Specialist to support Christian churches and faith-based nonprofits across the U.S. The role functions as the engine of client service, handling bookkeeping, donation management, and payroll processes with high accuracy.

You will join a mission-driven team that emphasizes community, prayer, and support for clients, working remotely in states where the company operates and adheres to MSRRA guidelines for eligible military spouses.

Qualifications

• Minimum of 2 years of bookkeeping experience; faith-based nonprofit experience preferred.
• Proficiency in finance/accounting software, payroll systems, and Google Workspace.
• Exceptional attention to detail and conscientiousness; able to diagnose and solve complex bookkeeping problems.
• Associate’s degree or equivalent years of professional experience.

Responsibilities

• Full-cycle bookkeeping: manage accounts receivable, accounts payable, billing, and payroll processing.
• Donation management: process donations, maintain donor records, and issue year-end donor statements.
• Reconcile monthly credit card statements and bank reconciliations for client funds.
• Balance general ledger and prepare monthly financial reports for management.
• Verify draft W-2s and ensure contractor eligibility for 1099s.

Skills

Attention to detail

Self-starter

Problem solving

Communication

Education

Associate’s degree or equivalent

Tools

Google Workspace

Financial software

Payroll systems

Job description

Auxilio Partners Operations Specialist, part-time, 20-29 hours per week Remote·Part time

The Operations Specialist serves as the "engine" of client service, managing the daily transactional and financial processes that keep churches and non-profits running smoothly. By ensuring absolute accuracy in bookkeeping and donation management, you provide the administrative peace of mind that allows ministry leaders to focus on their core mission.

Are you looking for a vocation where your sense of calling and shared passion to serve God can be used for God's glory? Are you seeking to be part of a trusted team that helps our clients thrive as they proclaim the gospel in word and deed across the US?Auxilio, in Latin, means "to help, support, partner, remedy." Auxilio exists to serve Christian churches and faith-based nonprofits by being a trusted business partner. Our work allows church leaders to focus on their mission.

Description

Are you interested in joining a team that supports Christian churches and non-profits? Auxilio exists to serve these organizations as a trusted business partner, allowing ministry leaders and executive directors to focus on spreading the Christian gospel across the U.S. If this mission resonates with you, we would love to welcome you on board.

Auxilio is a Christian-owned business that fosters a connected culture. We hold weekly staff meetings for business updates, offer support to one another, and pray for our clients, all to build a strong community.

We're looking for candidates residing and working in CO, DC, FL, GA, ID, IL, KY, MA, MD, MO, NC, NJ, PA, SC, TN, TX, and VA. Please note that we can only consider applicants who live and work in the listed states. We also welcome military spouses outside these states as long as they are legal residents of one of the hiring states (as qualified by the MSRRA). For recruiters, Auxilio will not use for-hire recruitment for this position, and does not give permission to be contacted.

Core Responsibilities

50% - Operational Execution

• Full-Cycle Bookkeeping: Manage all aspects of accounts receivable, accounts payable, billing, and payroll processing.
• Donation Management: Process and receipt donations, maintain accurate donor records, and handle year-end donor-giving statements.
• Transaction Maintenance: Reconcile monthly credit card statements and perform bank reconciliations for accountability for all client funds.

20% - Financial Analysis & Reporting

• General Ledger Management: Balance the general ledger and ensure all accounts are categorized correctly.
• Performance Reporting: Prepare monthly financial reports for management by collecting, analyzing, and summarizing account information and trends.
• Year-End Compliance: Verify draft W-2s and ensure contractor eligibility for 1099s to keep clients in good legal standing.

20% - Client Support & Coordination

• Strategic Support: Collaborate closely with the Partner Strategist to provide seamless service and address client-specific needs.
• Communication: Respond to client inquiries regarding financial transactions or donation records with sincerity and helpfulness.
• Coordination: Work with vendors, client employees, contractors, donors, and financial institutions as needed to accomplish tasks.
• Professional Presence: Build credibility and rapport with ministry stakeholders through consistent, high-quality service.

5% - Community

• Internal Connection: Participate in weekly staff meetings for prayer, business updates, and team support. Engaging in internal company spaces (when appropriate and comfortable) to nurture community, collaboration, and culture

Skills & Experience

• Experience: Minimum of 2 years of bookkeeping required. Experience with church or faith-based non-profit operations is highly preferred. Or minimum of 1 year as an Operations Assistant with exceptional performance.
• Technical: Proficiency in finance/accounting software, payroll systems, and Google Workspace.
• Skills: Exceptional attention to detail, conscientiousness, and the ability to diagnose/solve complex bookkeeping problems.
• Education: Associate’s degree or equivalent years of professional experience.

Our Ideal Candidate

You are a meticulous "number-cruncher" with a heart for ministry. You find satisfaction in a perfectly balanced ledger and are motivated by the knowledge that your work directly supports the spread of the Christian gospel. You are a self-starter who doesn't need to be micro-managed, possessing the "sense of urgency" required to meet tight financial and payroll deadlines.