Finance Administrator

Gospelink; Forest (VA); On-site; USD 43,000 - 51,000; Full time

Benefits offered by this job

Retirement match

Flexible PTO

Job summary

Gospelink is seeking a Financial Operations Specialist in Forest, Virginia to manage day-to-day fund movement and recording with accuracy and compliance. You will handle payroll processing, donor contributions, ACH transactions, and month-end close support alongside the CFO and COO.

This role emphasizes strong financial controls, confidentiality, and alignment with Gospelink's mission, with a competitive salary and benefits package including retirement match and flexible PTO.

Qualifications

• 2+ years in accounting, bookkeeping, or financial operations.
• Bachelor's in Accounting/Finance preferred but not required.
• Knowledge of accounting processes: journal entries, reconciliations.
• Experience with ACH processing and bank transfers a plus.
• Strong attention to detail and ability to handle confidential information.
• Alignment with Gospelink's mission and doctrinal statement.

Responsibilities

• Payroll processing and disbursement in accounting software and third-party processor platform.
• Accurately records donor contributions with proper fund/account coding and timely gift acknowledgments.
• Initiates ACH transactions and international wires following approved workflows.
• Supports bookkeeping: journal entries, reconciliations, month-end close.
• Tracks and prepares internal fundraising reports for personnel funding.
• Assists CFO/COO with monthly financial reporting packages.

Skills

Accounting experience

Attention to detail

Willingness to learn

ACH processing

Bank reconciliations

Discretion with confidential info

Education

Bachelor's degree in Accounting/Finance

Tools

Accounting software

CRM/Accounting system integration

Job description

Gospelink is a global Christian missions organization working in more than 20 countries to see the gospel proclaimed and the church planted among the nations. We come alongside national believers and leaders, training and equipping them to lead, teach, and multiply disciples in their own context. Our home office team provides the operational, financial, and strategic support that sustains this work on the field.

Role Summary

• The Financial Operations Specialist owns the day-to-day movement and recording of funds — from incoming contributions to outgoing disbursements — ensuring accuracy, timeliness, and compliance across all banking and accounting touchpoints.

Core Responsibilities

• 1. Payroll Processing — Prepares and initiates payroll processing and disbursement in accounting software and through third-party processor platform.
• 2. Contribution Data Entry — Accurately records incoming donor/partner contributions into the system of record (CRM/accounting platform), ensuring proper fund/account coding and timely gift acknowledgment triggers.
• 3. Electronic Banking Receipts and Disbursements — Initiates debit and credit ACH transactions (donations; reimbursements, vendor/partner payments) and international wires, following approval workflows and internal controls.
• 4. Accounting — Supports core bookkeeping functions: journal entries, account coding, reconciliations, and month-end close support in coordination with the CFO.
• 5. Deputized Fundraising Internal Reporting — Tracks, then prepares and distributes periodic reports accounting for individual fund-raising employees' personal support and recurring residuals.
• 6. Monthly Financial Reporting Support — Assists the CFO and COO in preparing monthly financial reports — pulling data, formatting reports, and helping ensure accuracy and timeliness of leadership-facing financials.

Qualifications

• 2+ years of experience in accounting, bookkeeping, or financial operations preferred; candidates with strong attention to detail and a willingness to learn will be trained
• Bachelor's degree in Accounting, Finance, or related field preferred but not required
• Working knowledge of accounting software and standard accounting processes (journal entries, reconciliations, month-end close)
• Experience with ACH processing, wire transfers, and bank reconciliations a plus
• High attention to detail and strong understanding of internal financial controls
• Ability to handle confidential financial and donor information with discretion
• Alignment with Gospelink's mission and statement of faith / doctrinal statement

Measurables

• Payroll processed accurately and on schedule each pay period
• Contributions entered within five business days of receipt
• ACH and wire transactions processed with zero errors
• Bank reconciliations completed by 15th each month
• Deputized fundraising reports distributed by last day of month following each period
• Monthly report package delivered to CFO/COO by 20th of month following, accurate on first pass
• Salary: $43,000 – $51,000 annually, commensurate with experience
• Benefits: Retirement match and a flexible PTO policy