Operations Specialist (P&S)

APEX Fintech Services; Texas; On-site; USD 70,000 - 100,000; Full time

Job summary

Apex Fintech Solutions (Apex) is seeking an Operations Specialist (P&S) to manage day-to-day trade reconciliation, corrections, and client service within the Purchase & Sales department. You will analyze trade postings, resolve discrepancies, and work with internal and external stakeholders to ensure accuracy and timely settlements.

The role emphasizes trade validation, settlement workflows, and maintaining compliance with FINRA regulations, while collaborating with clearing, custody, and client

Qualifications

• Experience in trade processing and reconciliation workflows.
• Strong focus on customer service and stakeholder communication.
• Familiarity with regulatory guidelines and industry standards (e.g., FINRA).

Responsibilities

• Process and verify daily purchase and sale transactions across equities, fixed income, and derivatives.
• Identify and resolve trade discrepancies and posting errors promptly.
• Coordinate with counterparties and internal teams to facilitate accurate settlement.
• Maintain supervisory oversight and ensure compliance with regulatory requirements and SLAs.

Skills

Trade reconciliation

Client service

SLA adherence

Regulatory awareness

Job description

WHO WE ARE

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest.

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.

Together, we're shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. - grit, results, empathy, accountability, and teamwork - with Apex.

We're proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we've created. Here are just a few of the many awards we've recently received:

• Best Places to Work
  2026, 2025, 2024, 2023 - Presented by BuiltIn
• WealthTech of the Year
  2025 - Presented by US FinTech Awards
• The World's Top 250 Fintech Companies
  2024 - Presented by CNBC

ABOUT THIS ROLE

About this Role:

The Operations Specialist (P&S) will be responsible for day-to-day trade reconciliation, correction processing, and client service within the Purchase & Sales (P&S) department. You will analyze trade postings and reconciliations, review trade exceptions and breaks to determine root cause and resolution path, while working with internal stakeholders and external clients on trade-related inquiries and discrepancies.

The Specialist will work on trade validation, settlement exceptions and operational workflows, account reconciliation and issue resolution that adhere to SLA requirements and regulatory guidelines. The role will work closely with clearing, custody, and client service teams to provide operational metrics, trade flow updates, and process improvements.

We are looking for someone who:

• Is passionate. You have a genuine passion for people and developing relationships.
• Is motivated. You're driven to be the best. You challenge yourself by setting goals, crushing them, and helping your teammates do the same.
• Is collaborative. You partner with stakeholders throughout the organization to cultivate a thriving workplace and strong cultural foundation.
• Wants to make an impact. You set high standards for your work and are dedicated to helping employees achieve greater satisfaction and superior results.
• Operates with integrity. You always conduct yourself with honesty and operate ethically. You say what you mean, and mean what you say.

Key Skills and Responsibilities:

Customer Service

• Work with and offer assistance to internal and external customers with questions regarding trade postings and corrections.
• Ensure customer inquiries are completed in accordance with service level agreement (SLA) guidelines.
• Respond to inquiries in a professional and timely manner, escalating issues to management when appropriate.
• Build and maintain positive relationships with internal teams and external clients to support effective resolution of trade-related matters.

Trade Processing & Reconciliation

• Process and verify daily purchase and sale transactions across equities, fixed income products and derivatives.
• Identify and resolve trade discrepancies, out-of-balance conditions, and posting errors in a timely manner.
• Assist in the resolution of escalations during option expiration events.
• Coordinate with counterparties and internal teams to facilitate accurate and timely trade settlement.

Supervisory Oversight & Compliance

• On a daily basis, review and complete supervisory oversight and provide updates to management as needed.
• Maintain familiarity with FINRA regulations and industry standards; identify documentation and processing irregularities and outline corrective measures.
• Operate in compliance with applicable regulatory requirements and internal policies at all times.
• Contribute to process improvement initiatives by flagging recurring issues and suggesting operational enhancements.

Key Skills

• Domain Knowledge: Basic understanding of financial markets, trade processing, and clearing/custody operations, including equities, fixed income, and derivatives.
• Customer Focus: Exceptional ability to manage client inquiries professionally, meet SLA commitments, and build strong working relationships with internal and external stakeholders.
• Detail-Oriented: Strong attention to accuracy in trade posting, corrections, and reconciliation to minimize errors and downs