Operations Specialist I - Invoice Processing (Hybrid)

First Citizens; Danville (VA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Benefits package

Hybrid schedule

Job summary

First Citizens Bank in Danville, VA is seeking an Operations Support associate for a hybrid role. You will provide daily clerical support, handle customer and vendor inquiries, and maintain department records in mainframe or systems.

The role requires attention to detail, typing accuracy, and comfort working in a fast-paced environment. Training is onsite full-time for 4-6 weeks, then a three-day-per-week in-office schedule.

Qualifications

• Minimum education: high school diploma or GED with 1 year clerical/administrative experience.
• Preferred qualifications include strong data entry and typing skills, attention to detail, and ability to manage time.
• Proficiency with Excel, Outlook, and Word is expected.

Responsibilities

• Service - respond to inbound inquiries; fulfill requests and resolve issues with high service standards.
• Operational Support - handle workflow, streamline processes, and assist other associates.
• Documentation - process and maintain daily activity records and system updates.
• Business Proficiency - apply knowledge of laws/policies; resolve problems and respond to customer requests.

Skills

Typing

Numeric key entry

Attention to detail

Time management

Teamwork

Fast-paced environment

Excel

Outlook

Word

Education

High School Diploma or GED

Tools

Excel

Outlook

Word

Job description

Overview

At First Citizens Bank, we're committed to helping our clients achieve their ambitions, and we bring that same commitment to our associates. For more than 125 years, our relationship-based culture has created opportunities to build lasting connections, grow professionally and make a meaningful impact for our clients, communities and one another.

This is a hybrid role, with the expectation that work time will regularly take place inside and outside of a company office in Danville, VA. This position requires working in the office three days per week. During the initial 4-6 week training period, employees are expected to work onsite full-time (100%).

This position provides operational support for a business unit in the execution of daily activities. Facilitates processes and associate workflow while ensuring compliance with all applicable regulations and policies. Maintains records or systems crucial for business operations. Answers inquiries and resolves issues, updating department records or systems accordingly, in alignment with service standards and business.

Responsibilities & Qualifications

Duties & Responsibilities:

• Service - Answers inbound communications to service accounts, fulfill requests, or address issues. Determines target needs and provides resolution while maintaining a high standard of service.
• Operational Support - Performs various operational tasks that occur during customer, vendor, and associate inquiries. Streamlines the workflow for other associates within the business unit through operational activities.
• Documentation - Handles standard documentation associated with daily activities, which may include processing, reviewing, or distributing materials. Maintains and updates department records either physically or within a system.
• Business Proficiency - Provides knowledge in area of work. Reviews and maintains knowledge of any laws, regulations, and policies that affect specific job duties to produce work that is accurate, efficient, and compliant. Utilizes product, system, or process familiarity to resolve problems and handle customer requests.

Other Related Duties:

• Prepares client data for input by data entry into mainframe system based on established priorities
• Enters alphabetic & numeric information on keyboard, maintaining the data entry requirements for speed & accuracy
• Verifies customer record data entered by reviewing, correcting & balancing the information.
• Works as a team player by contributing to the combined team efforts & meeting obligations, commitments & deadlines

Qualifications:

Minimum Required Education and Experience: High School Diploma or GED and 1 years' experience in Clerical or administrative

Preferred Qualifications:

• Excellent typing & numeric key entry skills
• Thoroughness & attention to detail when analyzing information and problem resolution
• Strong time management skills and ability to adjust to changing demands
• Strong teamwork skills
• Ability to work in a fast-paced environment
• Proficient in Excel, Outlook, and Word

Additional Information

Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.

If hired in Virginia, the base pay for this position is generally between $18.08 and $22.00 hourly. Actual starting base pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment.