Operations Specialist - Contracts

Home HT GmbH; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Job summary

Join a mission-driven startup dedicated to housing vulnerable New Yorkers as an Operations Specialist. You'll manage agreements, ensure data integrity, and support various departmental needs while working in a hybrid environment. Your attention to detail and strong communication skills will be vital in coordinating logistics and maintaining records. This role offers competitive pay, comprehensive benefits, and opportunities for professional development.

Benefits

Health, Dental, and Vision Insurance

401(k) with 4% Employer Match

Generous Paid Time Off

Summer Fridays in August

Weekly Yoga Classes

Peloton and Meditation App Subscriptions

Qualifications

• 2+ years' experience in legal operations or contract management.
• Ability to manage complex priorities in a fast-paced environment.

Responsibilities

• Draft and review agreements with property providers.
• Coordinate broker agreements and incentive payments.
• Maintain accurate records and provide timely reports.

Skills

Attention to Detail

Communication

Adaptability

Education

Bachelor’s Degree

Tools

Contract Management Systems

MS Word

Excel

PowerPoint

Salesforce

Job description

About Us

Anthos|Home is a groundbreaking startup dedicated to housing vulnerable New Yorkers. We're seeking a passionate and experienced Operations Specialist to join our team and make a significant impact on the lives of those in need of stable housing.

The Role

The Operations Specialist will report to the Operations Supervisor and play a key role in ensuring the successful execution of the Hold Agreement and Broker Agreement processes. Key aspects of the role include managing administrative duties, maintaining accurate records and data, and coordinating logistics with brokers, landlords, internal team members, and external partners to ensure all agreement-related processes are completed efficiently and to the highest standards. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities effectively while working collaboratively across teams to meet deadlines and deliver seamless support in securing housing for participants.

Key Responsibilities

• Draft, review, and coordinate agreements with property providers, ensuring accuracy, completeness, and timely countersignatures by Finance.
• Confirm banking information, process timely payments, and record payment details accurately.
• Coordinate broker agreements and incentive payments efficiently, ensuring all required documentation and approvals are complete.
• Track and manage all agreement-related activities, maintaining accurate records and providing timely reports on status and outstanding items.
• Ensure data integrity and accuracy in all tracking systems
• Maintain confidential tenant and landlord files within our database
• Demonstrate adaptability in supporting various departmental needs

Qualifications

• Bachelor’s degree and/or 2+ years' experience in legal operations, contract management, or administrative support in a compliance-focused role
• Exceptional attention to detail and ability to review, draft, and revise legal agreements with a high level of accuracy
• Proficiency in contract management systems and ability to maintain accurate records of agreements, amendments, and key deadlines

Required Skills

• Ability to manage complex priorities and meet deadlines in a fast-paced, deadline-driven environment
• Strong communication skills, both written and verbal
• Familiarity with legal language and terms
• Ability to work independently and collaboratively as part of a team
• Discretion in handling confidential financial information
• Familiarity with the NYC housing market and voucher system a plus
• Proficiency in MS Word, Excel, PowerPoint and Salesforce
• Passion for the mission of the organization
• Ability to work in a diverse environment.

Compensation and Benefits

• Competitive Pay: $65,000 - $70,000 salary range (dependent on experience)
• Hybrid work environment (3-5 days in office/field per week)
• Comprehensive benefits package including:
  • Health, dental, and vision insurance
  • 401(k) with 4% employer match
  • Generous paid time off
  • Summer Fridays in August
  • Professional development opportunities
• Wellness perks: Weekly yoga classes, Peloton and meditation app subscriptions

Join Our Team

Be part of a mission-driven organization making a real difference in New York City. Apply now to join the Anthos|Home family and help create stable homes for those who need them most.

How to Apply

Please send your resume and cover letter through our careers site here.

Anthos|Home is committed to fostering a workplace where all individuals have equal opportunities to succeed. We are an Equal Opportunity Employer and encourage individuals of all backgrounds, experiences, abilities, and lived experiences to apply. Lived experiences is defined to include, but is not limited to, homelessness and/or housing instability. We believe that a range of perspectives strengthens our team and enhances our ability to serve communities effectively. Any applicant who requires an accommodation during the application process should contact Anthos|Home to request such an accommodation.